Project Coordinator / Office Administrator - St. George, UT

Title: Project Coordinator / Office Administrator

Location: St. George, Utah

Join our team at Paul Davis Restoration as a Project Coordinator / Office Administrator ! In this dual role, you'll provide administrative support to our St. George office while assisting Project Managers with the coordination and organization of restoration projects. We help homeowners and businesses recover from unexpected property damage caused by water, fire, mold, and other disasters. We're looking for a dependable, organized, and detail-oriented individual who enjoys keeping things running smoothly, supporting a team, and providing excellent customer service. This position is ideal for someone who can balance multiple responsibilities, communicate effectively, and take initiative in a fast-paced environment.

Key Responsibilities

Project Coordination

Provide administrative and organizational support to Project Managers throughout the restoration process

Maintain accurate project files, documentation, schedules, and updates in company systems

Communicate with customers, insurance adjusters, vendors, and internal teams regarding project status and updates

Assist with project setup, scheduling, invoicing, and closeout documentation

Monitor project progress and ensure deadlines, documentation requirements, and company standards are met

Assist with collections and coordinate with accounting and insurance carriers as needed

Track outstanding tasks and follow up to keep projects moving forward

Office Administration

Support daily office operations and help maintain an organized, efficient work environment

Answer incoming phone calls, respond to emails, and direct inquiries to the appropriate team members

Greet visitors, customers, and vendors in a friendly and professional manner

Manage general office correspondence, filing, data entry, and recordkeeping

Coordinate office supplies, equipment, and other administrative needs

Assist with scheduling meetings, appointments, and internal communications

Provide administrative assistance to management and other team members as needed

Help ensure office procedures and daily operations run smoothly

The Ideal Candidate

Highly organized and comfortable juggling multiple responsibilities

Detail-oriented with strong time management and problem-solving skills

Friendly, professional, and customer-focused

Communicates clearly and effectively with customers and coworkers

Takes initiative, follows through, and works well independently

Flexible and adaptable in a busy, team-oriented environment

Enjoys supporting others and keeping projects and office operations on track

Qualifications

High school diploma or equivalent required

1–2+ years of experience in office administration, project coordination, or a similar role preferred

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency with Microsoft Office and general computer systems

Ability to prioritize tasks and manage competing deadlines

Experience in construction, restoration, or a related industry is a plus, but not required

Ability to pass a criminal background check

Benefits

3 weeks of paid time off

8 company paid holidays

401(k) with company match

Medical, dental, vision, life, supplemental and disability insurance offered

On-the-job training to develop new skills