Project Document Controller

Create futures worth inheriting with SJ

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

Project Document Controller

Reporting to Project Lead, the candidate will coordinate the setup, administration and maintenance of a project document management system. The successful candidate will work with SJ staff and management to ensure the efficient flow, management, archiving and retrieval of all project related documents. Successful candidate will be working in a secure environment where confidentiality is a key priority.

Key Responsibilities include:

Managing project document flows between client and users in strict accordance with security requirements

Coordinating the setup of file management/archival system in line with industry information management best practice

Supporting system users to ensure understanding of system and process requirements

Maintaining document archives – Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements

Fulfilling document retrieval requests

Conducting periodic audits to ensure adherence to document control process and procedure

Liaising / coordinating with Management team

Providing monthly document analytics report using agreed KPI’s that focus on performance and quality

Proficiency in communication and coordination skills

Supporting the preparation of Monthly Project reports

Performing technical admin support for project team

The Candidate should meet the following requirements:

Possess Diploma in Engineering or Technology related curriculum

Minimum 3 years document control experience

Experience in large, complex projects is beneficial

Be Proficient with Excel, Word, SharePoint and PowerPoint

Be well organised and systematic

Possess good communication skills

Experience with Aconex, Fulcrum, ProjectWise, etc., is an advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!