Project Manager, Iberia (m/f/d)

ABOUT NUMA

• Hey there! We’re Numa, a forward-thinking hospitality brand redefining how people discover cities. We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe’s most vibrant neighbourhoods.
• We’re not just transforming the guest experience—we’re revolutionizing the hospitality industry from the inside out. Our cutting-edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences.
• At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture. As part of our team, you’ll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact. We’re committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

As a Project Manager at Numa, you will own the delivery of property launches with a main focus on Lisbon and Porto. Projects in Spain, other parts of Portugal and potentially other regions may also come up. You will manage 4 or more launches per year with a Launch Manager. You are responsible for delivering projects on time, on budget, and on brand—ensuring every space meets our design, tech, and operational standards. You will coordinate multidisciplinary teams across all workstreams (base build, FF&E, OS&E, ICT, signage, and launch readiness), acting as the central point of accountability from technical due diligence through to signing to handover and to launch.

Projects are new developments or takeovers, depending on the annual pipeline. Most are landlord-delivered: the landlord designs, tenders and builds, and you oversee delivery against lease requirements, budget and timeline, and flag risks early. You won't produce designs. The landlord's team designs and builds, and you review and steer. You support senior leadership decisions with clear recommendations, watch quality, architecture and the base build, and act as a control point so that Numa's procedures, standards and milestones are followed.

You work in a project team, own your projects end-to-end and are expected to be autonomous within about 6 months. Travel is around 50%, mainly across Iberia, and you may be asked to travel to other cities or countries when needed.

Key Responsibilities

1. Due Diligence & Pre-Contract Phase

Carry out technical due diligence with the project team, through to a go/no-go recommendation

Evaluate technical feasibility of new properties (conversions, refurbishments, or developments) and review architectural, MEP, fire safety and ICT plans

Estimate budgets, timelines, and risk profiles for each project

Participate in lease and vendor contract reviews to ensure alignment with delivery objectives, focusing on technical and delivery clauses

Work with legal and revenue in pre-signing to reach a signing decision

2. Project Planning & Execution

Lead full-cycle project delivery, managing external partners (developers, landlords, general contractors, vendors)

Act as the main contact for landlords and their consultants and contractors, including escalations

Drive internal coordination across design, procurement, ops, revenue, legal, and tech teams

Own project scheduling and scope control using standardised PM tools (Asana, G-Suite, etc.)

Anticipate and resolve bottlenecks, scope changes, or cross-team conflicts proactively

Track financials including CAPEX budgets, change orders, and payment approvals

Ensure alignment with lease obligations and commercial handover terms

Conduct regular site visits, quality control checks, and ensure Numa standards are fully implemented

Navigate local permit and municipal processes, mainly in Lisbon and Porto, including heritage approvals, and work with the local contractor market

3. Handover (HO) & Launch Management

Develop detailed launch plans including go-live strategy, timelines, and operational ramp-up

Lead the HO process, a key part of the PM role, from technical acceptance through to launch and post-launch hypercare, in partnership with our Launch Manager

Coordinate final delivery and installation of FF&E, OS&E, signage, and other assets

Oversee snagging, quality assurance, and operational handover

Ensure all departments are aligned and ready for opening day (ops, finance, revenue, legal, tech)

4. Post-Launch & Continuous Improvement

Lead post-mortem reviews and capture lessons learned to improve future launches

Work closely with procurement and design to reduce time and cost across the project lifecycle

Your Profile

Architecture or civil engineering background (or equivalent proven experience) and at least 5 years on development or construction projects, with built projects and on-site follow-up you can demonstrate.

Strong technical background and understanding of architectural and MEP systems

Proven track record managing complex, multi-stakeholder projects across multiple sites. Has led technical due diligence

Ability to read and assess contracts (leases, vendor agreements) in the pre-signing stage, and to work effectively with other teams such as legal, real estate and revenue

Comfortable using AI tools in day-to-day work, and interested in testing and helping implement new tools

Excellent stakeholder management and negotiation skills, including external vendors and landlords

Comfortable managing multiple projects in parallel under time and budget constraints

Fluency in Portuguese and advanced English is a must. Fluency in Spanish is a big plus but not a must-have.

ABOUT OUR OFFER

Empower your career: Thrive in a fast-paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.

Experience our brand: Immerse yourself in the Numa lifestyle with a complimentary stay. Share the love with friends and family through exclusive discounts on our stylish apartments. Connect with a global community of colleagues at our inspiring team-building events.

Numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

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