Project Manager, Indonesia ( Contractor )

ABOUT PURPOSE

We are Purpose, the global social impact agency.

We use creative storytelling and campaigns to shift narratives, spark movements and drive change. Partnering with philanthropies, brands and NGOs to inspire people to reimagine the world, and to harness their power to make it happen.

Our movement-building, culture-changing, participatory projects have delivered real impact with our world leading partners since 2009. And as we’ve grown, our connections around the world have grown too. Yet we’ve never lost sight of what matters, collaborating with underrepresented audiences, impacted communities and unexpected allies, to tackle tomorrow’s biggest problems today. With Purpose.

Purpose specialises in; strategy, creative, campaigns, and impact measurement and learning - across the social impact space.

We focus on six issue areas we believe are key to our collective future: environment and climate, equity, childhood and youth, democracy and human rights, mis and disinformation, public health. Join the team that made all this work.

ABOUT THE ROLE

As a Project Manager at Purpose, you will be responsible for project operations at Purpose Indonesia, with the overall objective of successful delivery of our work, while keeping Purpose accountable and disciplined internally.

In this role, you will be responsible for overseeing the entire project management process, including leading the team to implement efficient procedures and problem solving. A significant part of your responsibilities will involve managing both external and internal stakeholders, and coordinating with them to achieve project goals.

This position requires a keen eye for detail, strong organisational skills, and the ability to make quick decisions to keep projects on schedule and within budget. This role offers a valuable opportunity to gain hands-on project management experience while contributing to diverse projects that have a meaningful impact across our organisation. In a specific project context, this role works closely with Project Lead(s) and Project Principal(s).

This position is expected to commit 40hrs per week and will be offered as a Fixed Term role for a duration of 6 months. Upon satisfactory performance and business needs, there is a possibility of extending the contract for a longer term. We are a fully remote team, but it is a plus if you are based in Jakarta, as many of our partners and vendors operate there and many of our activities take place in the city. The team usually meets quarterly and this role will also require travel.

Further Details.

Engagement type: Fixed Term Contract

Working hours: 40 hrs / week

Duration: 6 months

Preferred location: Jakarta Indonesia

Working conditions: Hybrid

Desired Start Date: October 2026

RESPONSIBILITIES

As a Project Manager, you will lead end-to-end management of multiple and diverse projects. Your core responsibilities will be to:

Project Management

Serve as the primary point of contact for overall project planning, coordination and specific tactical operations within the projects involving donor/client relations, and vendors/freelancers.

Create and operationalise project management tools such as work plans, budgets, facilitate IML (Impact measurement and Learning) tracking for projects; hold delivery teams (i.e. strategy, campaigns, creative, freelancers, vendors) accountable to project plans, timeline, key deliverables and milestones.

Work closely with the Project Lead (PL) to ensure the project work plan is aligned with the objectives and scope of work submitted to clients/funders, and raise to PL and Project Principal (PP) when potential deviations may occur.

Regularly track project budgets and staffing plans for consistency, relevance and accuracy using internal project management tools. Setting up an internal and external project communications mechanism. This includes project check-in meetings at different stages of a project life cycle (kick-off, mid-point reflections, project close/wrap up, regular weekly/monthly coordination), regular update calls for internal team alignment and with the funder/client and tracking project progress, facilitating problem identification and solving and strategic conversations.

Facilitate critical inter-stakeholder project communication and relationship building through identification of stakeholders and attendees for crucial recurring and ad-hoc discussions; capture meeting notes and escalate communications (as needed)

Deliver project status updates to internal teams and clients jointly with the Project Lead(s).

Guide the team about Purpose internal process and methodology.

Forecast potential risks affecting the project goals and deliverables and plan for mitigants accordingly while keeping the project leadership in loop about the same

Ensure all project related documentation is maintained by the team and organised up to date

Budget & Contracts Management

Keep our budget trackers updated with support of Operations and Finance team from data obtained from our project financial management tool, contracts and accounting reports

Proactively communicate to Project Lead (PL) & Project Principal (PP) the status of the budget, advising on what is feasible, flagging potential issues and seeking opportunities for optimising scope and budget health

Draft scope of works for vendors/contractors agreements in collaboration with Project Leads

Collaborate with Operations and Finance team to ensure we obtain all the necessary documentation from vendors, our contracts are executed on time, and payments are processed in a timely manner

Serve as approver of vendor/contractor invoices and as point of contact for our finance team to confirm the accuracy and schedule of invoices (client, freelancers, and vendors)

Prepare in collaboration with the finance team budget reports to funders

Business development

Manage the process of developing a proposal by setting up BD workspaces (G.drive, notion, slack), creating proposal work plans, ensuring clear roles & responsibilities for the proposal development and keeping the team accountable to complete each step in the process.

Collaborate with the BD team to build project scopes, work plans and timelines

Support compiling business documents needed for the submission

Build project budgets using Purpose estimator tools, and collaborate with finance to create specific budget templates to submit to funders.

Internal Operations

Manage and schedule weekly team meetings and inform the team about each week priorities, people on leave etc.

Review, approve and update leave requests in our HR platforms.

Working closely with Staffing Manager to identify and act on staffing analysis and trends

Contribute to the continuous improvement of project management processes and methodologies. Provide feedback on tools and techniques to enhance project efficiency and effectiveness.

Vendor and Event Management

Manage vendor relationships, including sourcing, coordination, negotiation, performance monitoring, and contract management.

Plan and coordinate events from end to end, including budgeting, logistics, venue arrangements, vendors, and on-site execution.

Ensure timely delivery and smooth event operations by coordinating with internal teams, vendors, and stakeholders while resolving issues as they arise.

Partner and Stakeholders Management

Support the Project Lead to maintain strong relationships with key partners and internal stakeholders to ensure effective collaboration and alignment.

Support the Project Lead to coordinate with cross-functional teams and external partners to drive initiatives, resolve issues, and achieve shared business objectives.

Support the Project Lead to manage stakeholder expectations through regular communication, progress updates, and timely resolution of concerns to ensure long-term partnership success.

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