Projects Administrator

Union of Nova Scotia Mi’kmaq

Capacity Development

Job Description

Department: Capacity Development

Position: Projects Administrator (Data Governance)

Supervisor: Operations Analyst

Location: Membertou Office / Hybrid

Employment Term: 1-Year (With Possibility of Extension)

The Union of Nova Scotia Mi’kmaq (UNSM) Capacity Development department supports member First Nations in strengthening governance and program capacity. Our strategic priorities include governance, planning, infrastructure, emergency management, and community development.

Mawkim is the data governance team of the Union of Nova Scotia Mi’kmaq (UNSM). The team supports Mi’kmaw communities in Nova Scotia and Newfoundland through ethical data stewardship, Indigenous data sovereignty, research, governance support, community engagement, and data literacy initiatives.

Scope of Position:

The Projects Administrator provides administrative and coordination support for Mawkim team projects, including national surveys, engagement, Mi’kmaw Ethics Watch and special projects. Reporting to the Operations Analyst, this role ensures documentation, schedules, communications, reporting and internal systems are well-organized and aligned with policies, Indigenous data governance principles, and organizational priorities.

Key Responsibilities:

Provide internal administrative and coordination support for Mawkim projects and initiatives;

Prepare meeting agendas, minutes, briefing notes, and reports as required;

Collect and track project details including, timelines, deliverables, and reporting requirements;

Support external engagement activities, including preparing materials, onsite logistics, registration, evaluation, reporting and expense claims;

Monitor deadlines and flag upcoming milestones or risks

Assist with communications and promotions; and

When required, participate in activities such as training, conferences, and meetings.

Please note that the duties outlined in this posting are not exhaustive, and other duties may be required.

Qualifications:

Minimum high school diploma or equivalent. A diploma or certificate in Office Administration or equivalent is preferred;

2+ years of Administrative and/or Executive Assistant experience;

Experience in a multi-project environment considered an asset;

Proficient in Microsoft Office (Word, Excel, PowerPoint), iOS hardware and software, Gmail, and Calendar;

Proficient in office equipment (printers, photocopiers, etc.);

Excellent written and verbal communication skills;

Ability to handle sensitive information with care, discretion, and integrity;

Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, member communities, and external partners;

Self-motivated, team player excited to work in a fast-paced environment, and complete tasks in a timely manner;

Experience working with First Nations, both regional and/or community level is preferred;

Access to a reliable vehicle, and ability to travel provincially, regionally and nationally;

Valid driver’s license required; and

Ability to understand, speak and translate Mi’kmaq into English is an asset.

**Only potential candidates considered will be contacted for interviews. Personal suitability will also be considered during the hiring process. UNSM hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission.

Disclaimer:

The Union of Nova Scotia Mi’kmaq reserves the right to refuse all applications for employment at any time during the hiring process. No applications will be accepted beyond the closing deadline. While we appreciate all applications, only those candidates short-listed for an interview will be contacted. UNSM may cancel, postpone, or revise employment opportunities at any time.

Last updated: April 1, 2026

Closing date November 2nd