Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects

Job Posting Title:

Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects ----

Hiring Department:

Office of Sponsored Projects ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

To Be Determined at Offer ----

Earliest Start Date:

Ongoing ----

Position Duration:

Expected to Continue ----

Location:

AUSTIN, TX ----

Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Office of Sponsored Projects is seeking a Proposal Analyst or a Senior Proposal Analyst, based on experience and education. This position will assist faculty members, principal investigators, and other university research staff in the development, preparation and submission of research proposals to sponsoring agencies and organizations. Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.

Proposal Analyst

Responsibilities

Review and analyze University sponsored project proposals for compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for corrections when proposals do not meet criteria.

Analyze and review budgets for sponsored project proposals and contracts for accuracy and compliance with sponsor, federal, state, local and university guidelines and regulations. Provide counsel and guidance for budgetary corrections.

Troubleshoot electronic proposal and subcontract submissions that utilize internal university systems and external sponsor systems (i.e., UT Research Management System (UTRMS), Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, ProposalCentral, etc.).

Respond to and resolve various sponsor requests for information and assistance.

Enter and update proposal data and information in UT Research Management System (UTRMS).

Provide mentoring and training assistance to faculty, departmental, research staff and other Office of Sponsored Projects staff.

Participate in professional development and attend conferences to remain current with standard and overall UT, local, state and federal guidelines, regulations and electronic submission requirements.

Generally contributes to the efficiency and positive climate of the office. Other related functions as assigned.

Required Qualifications

Bachelor’s degree and three years of experience in the preparation, processing, and submission of research grants and/or contract proposals.

Experience working with Electronic Research Administration.

Demonstrated knowledge of Federal, state, local and university sponsored project guidelines and regulations.

Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.

Works on several projects with overlapping deadlines.

Must be authorized to work in the United States on a full-time basis for any employer.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree.

Certified Research Administrator (CRA) credential.

More than three years of experience in the preparation, processing, and submission of grant and contract proposals.

Experience working at a University.

Takes an independent, resourceful approach to workload.

Excellent interpersonal communication skills. Communicates effectively with diverse groups.

Demonstrated ability to pay attention to detail and ability to meet many deadlines in a fast-paced environment.

Salary Range

$65,000 + depending on qualifications

Senior Proposal Analyst

Responsibilities

Responsible for the performance of professional work in the review and submission to sponsoring agencies of proposals prepared by faculty members, research personnel, and other university Principal Investigators.

Responsible for exercising sound decision-making and problem-solving skills when reviewing proposals for compliance with local, state, and university fiscal and administrative policies.

Coordinates review and final approval process for specific proposals prior to submission to the sponsors.

Interprets University administrative procedures regarding sponsored research and applies appropriate regulations when necessary.

Consult with faculty and staff members on proposal submission processes for prospective sponsoring agencies and organizations.

Responds to and resolves various sponsor requests for information and assistance, such as requests for Just-In-Time information or revised budgets.

Accepts assignments on special projects which may involve oversight of high visibility projects.

Performs related duties as required.

Required Qualifications

Bachelor's degree and five years of experience in the preparation, processing, and/or negotiation of research grants and/or contract proposals.

Experience working with Electronic Research Administration (eRA).

Demonstrated knowledge of federal, state, local and university sponsored project guidelines and regulations.

Demonstrated knowledge working with deadlines and under pressure and the subsequent ability to prioritize tasks.

Proven ability to manage multiple projects simultaneously, effectively meeting overlapping deadlines.

Must be authorized to work in the United States on a full-time basis for any employer.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced Degree

Certified Research Administrator (CRA) certification

More than five years’ experience in the preparation, processing, and negotiation of grant and contract proposals and awards

University experience

Excellent interpersonal communication skills.

Strong attention to detail with a proven ability to meet tight deadlines in a fast-paced environment.

Salary Range

$75,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a