PURCHASING AGENT (OFFICE AUTOMATION)

Summary

About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Resource Management Flight. The primary function of this position is to acquire a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures. Scheduled hours will be 35-40 per week. Position includes benefits such as: Health and Life Insurance, Retirement and 401K.

Duties

Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated. determines procurement source: local, Air Force Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO). Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc. Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares request for quotation to obtain quotes for small purchases and contracts. Verifies and abstracts information from vendors for orders or contracts. Reviews offers for compliance. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award. Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within limits of contracting officer's warrant. Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including follow-up. Gathers, monitors, and maintains data, related to purchasing, prepares reports and responds to inquiries. Uses automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information. Performs other related duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13081896

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/13/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Progressively responsible experience which provided the applicant general knowledge of procedures, regulations, and practices common to the Services Purchasing program. In addition, must have specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items: Knowledge of merchandise purchased to make determinations for substitution; knowledge of vendor sources and of common business practices relating to mechanics of purchasing. Knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications or statements of work. Must be able to obtain maintain a NAF Contracting Officer Warrant for up to $10k within twelve months and progressively be increased up to $25k. Knowledge of price evaluation techniques to assess price reasonableness using well-established references. Must possess basic computer skills, basic word processing procedures and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database. Must be familiar with personal computer applications such as Windows, MS Word, Excel, Access, and the Internet. Skill in typing: a qualified typist is required. Ability to communicate effectively, both orally and in writing. Must possess skill in dealing with customers and the public. You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.