Receiving Associate

Description

Reports To: Shipping and Receiving Team Leader

Location: Dupo, IL — on-site in our manufacturing facility

Schedule: Day shift, Monday through Friday

Job Purpose: Serve as PRI’s first line of quality assurance by safely unloading, receiving, inspecting, and documenting all incoming materials, purchased components, and returned goods — ensuring that only materials meeting PRI specifications and purchase order requirements enter our facility and reach production.

Compensation: $19.00 – $23.00 per hour, based on experience

Job Definition:

PRI designs and manufactures solvent recycling, parts and container washing, filling and dispensing, and plastic recycling systems, as well as biowaste treatment systems such as effluent decontamination systems, tissue digesters, and autoclaves. Many of these systems are built to pressure vessel codes such as ASME, PED, and SELO, so the materials that go into them must be traceable and correct from the moment they arrive. The Receiving Associate unloads inbound freight using forklifts and overhead cranes; verifies every delivery against the packing list and purchase order; matches raw materials to their Mill Test Reports (MTRs); takes and records critical measurements on code materials; and tags each item to the correct job. The associate records receipts in the ERP system, documents and reports any damage, shortages, or non-conformances, and keeps the receiving area safe, organized, and ready for the next delivery. This role works closely with Purchasing, Inventory, Quality, Production, and Shipping, and helps with shipping and crating when needed.

Benefits & Perks

• •Health insurance through United Healthcare, effective the first of the month after a 30-day waiting period. PRI reimburses the balance of the deductible above the employee’s portion ($750 per person / $1,500 per family maximum).
• •Dental insurance and vision insurance available.
• •401(k) retirement plan with company match — 100% of the first 3% you contribute plus 50% of the next 2%, for a 4% maximum match. Safe Harbor plan administered through Lincoln Financial, with all matching contributions immediately vested. An on-site financial advisor is available roughly four times a year.
• •Company-paid life insurance equal to one times your annual pay, with voluntary supplemental coverage available for you and your family.
• •Voluntary short-term and long-term disability insurance.
• •Flexible spending account (FSA) administered through Paylocity — set aside pre-tax dollars up to the annual IRS maximum for eligible medical and dependent care expenses.
• •Paid vacation and paid personal days, plus seven paid holidays per year.
• •Tuition reimbursement up to $5,250 per calendar year for job-related training and education.
• •Employee Assistance Program (EAP) offering confidential support for you and your household.
• •Employee referral program — $500 for each eligible candidate you refer who is hired.
• •Free on-site parking.

Key Responsibilities & Duties:

Unloading & Receiving

• •Safely unload inbound trucks and deliveries using forklifts, overhead cranes, pallet jacks, and proper rigging practices.
• •Verify, inspect, and sign for all inbound deliveries; note any visible damage or shortages on the bill of lading before signing.
• •Verify parts and materials against the packing list and purchase order for correct part number, quantity, material, and condition.
• •Tag and label received items to the correct job or inventory location, and move materials to the proper staging or storage area.
• •Enter receipts accurately and promptly in the ERP system so Purchasing, Inventory, and Production have real-time visibility.

Inspection & Material Traceability

• •Perform quality checks on incoming materials and purchased components before they are released to production.
• •Match raw materials (plate, sheet, pipe, tube, fittings, and flanges) to their Mill Test Reports (MTRs), verifying heat numbers, material grade, and specifications.
• •Take and record critical measurements on ASME, PED, and SELO materials using tape measures, calipers, and other measuring tools, and match all results to the purchase order.
• •Maintain organized, accurate receiving and MTR records to support material traceability and code compliance.
• •Identify and segregate non-conforming, damaged, or incorrect material; document non-conformances (NCRs) and notify Quality and Purchasing.

Discrepancies, Returns & Hazardous Materials

• •Report shortages, overages, and damaged freight to Purchasing; photograph and document damage to support freight claims.
• •Assist with return-to-vendor (RTV) shipments for incorrect or non-conforming material.
• •Receive customer returns (RMAs) and warranty parts, log them, and route them to Customer Service and Quality. Follow PRI procedures for returned equipment that may contain chemical or process residue.
• •Receive, label, and store chemicals and other hazardous materials in accordance with Safety Data Sheets (SDS), DOT, and OSHA requirements.

Inventory, Housekeeping & Safety

• •Support inventory accuracy through cycle counts, put-away, and investigation of discrepancies.
• •Keep the receiving dock and storage areas clean, organized, and safe, following 5S and good housekeeping practices.
• •Ensure all visitors and delivery drivers sign in and out.
• •Follow all safety procedures, including forklift and crane safety, proper lifting, and required PPE.

Shipping Support

• •Assist the Shipping team as needed, including packing, crating, and loading outbound shipments.
• •Help build wooden frames, crates, and skids per shipping drawings and job needs.
• •Assist truck drivers in loading and securing equipment for safe transport.
• •Perform other duties as assigned by the Shop Manager.

Requirements

Skills/Qualifications:

• •Exceptional attention to detail and accuracy; you catch the small discrepancy before it becomes a big problem.
• •Highly developed sense of integrity and ownership of quality.
• •Strong organizational skills, good housekeeping habits, and self-discipline.
• •Clear, professional communication, both verbally and in writing.
• •Good with numbers and comfortable with measurements and paperwork.
• •Strong knowledge of safe work practices and personal responsibility for safety on the job.
• •Ability to work through problems, shift between tasks, and help in other areas of the shop when needed.
• •Strong work ethic, reliability, and team-player mentality.

Knowledge of:

• •Receiving procedures: packing lists, purchase orders, bills of lading, and freight damage documentation.
• •Reading a tape measure accurately; calipers and other precision measuring tools a plus (training provided).
• •Mill Test Reports (MTRs), heat numbers, and material grades (stainless and carbon steel) a plus.
• •Mechanical and electrical components such as pumps, valves, motors, fittings, and controls a plus.
• •ERP or inventory systems; Microsoft Word and Excel for documenting non-conformances and records.
• •Basic carpentry skills for building crates and skids a plus.

Ability to:

• •Safely operate a forklift and overhead crane (valid forklift certification preferred; PRI provides training and certification).
• •Learn and follow DOT and OSHA requirements for handling hazardous materials, and complete required hazmat training (provided).
• •Read and follow purchase orders, drawings, and material specifications.
• •Climb ladders and work on and around tractor-trailers safely.
• •Work a flexible schedule and occasional overtime when needed.

Scope of Interface

• •Truck drivers, freight carriers, suppliers, and visitors
• •Purchasing
• •Inventory
• •Quality
• •Production and Shop Manager
• •Shipping
• •Customer Service (customer returns)
• •Accounting

Physical Requirements

• •This is an on-site position working on the receiving dock and shop floor at our Dupo, IL facility.
• •Standing, walking, bending, stooping, kneeling, crouching, and reaching for extended periods.
• •Lifting up to 40 pounds unassisted