Receptionist / Front Desk Coordinator

Expected hourly rate range for this job is $25.00 - $27.00 depending on experience.

***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***

Rudolph & Sletten, a Tutor Perini Company, is seeking a Receptionist / Front Desk Coordinator to join our office in Menlo Park, CA.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we’re looking forward to building more award-winning projects for decades to come.

Our client focus and technical expertise have made us a builder of choice for clients for over 6 decades. Notable clients include Veterans Home of California in Yountville, UC Davis Health Central Utility Plant Expansion, DGS Clifford L. Allenby Building, and City of Hope Central Utility Plant.

At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.

Extraordinary Projects need Exceptional Talent… Let’s Build

Essential Duties and Responsibilities:

Greet clients and guests who visit the office

Answer HQ phone and other offices as needed

Order supplies for kitchen pantry and office when requested

Mail – Receive, sort, process and distribute incoming mails and packages

Outgoing Mail – UPS, FedEx, UPS, interoffice mail, priority and overnight shipments

Master User of mailroom and copy bay equipment.

Troubleshoot and show other users how to use office equipment as needed

Coffee Brewer and Bevi machines – monitor and maintain, contact vendor for repairs

Maintain and update HQ office contact list and Outlook distribution lists

Maintain inventory of office supplies

Inspect copy areas for supplies and restock as needed

Reserve and arrange conference room meetings

Food / Catering orders when requested

Assist in coordinating office events when requested

Maintain overall appearance of the office environment – free of clutter

Provide administrative support as needed

Prepare and cost block invoices for office and kitchen supply orders

Required Job Skills:

Possess excellent listening, oral and written communication skills, superior problem-solving skills

Must be professional, dependable, consistent, diligent, and thorough

Education and Experience:

Education: High School Diploma required.

Experience: 3 years of experience in a similar Receptionist / Front Desk position preferred.

Computer Equipment and Software :

Intermediate knowledge of MS Office Software – particularly in Excel, Word, Outlook, etc.

Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future

Equal Opportunity Employer