Records Technician - Full Time

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.

Mission : Provide Superior Services that Inspire Community Pride

Vision : To be the Community of Choice in Tampa Bay

Values : Integrity, Collaboration, Passion, Creativity

Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.

CITY OF LARGO ... Naturally A Great Place to Work!

Closing:

10/27/2026

Salary:

$20.58 hourly rate

Job Summary:

Provides advanced clerical and administrative work for assigned department requiring independent judgment and specialized knowledge. Position reports to assigned department manager or supervisor. Depending on department needs, this position may be subject to shift assignments.

This position also provides:

- Public records support for various digital evidence requests (e.g. body worn cameras) and video editing and redaction

- Reviews digital evidence records and related documents for redaction and dissemination in compliance with agency policies, procedures, rules and regulations and public records law

- Researches and reviews digital evidence classification to ensure compliance with prescribed procedures and guidelines

- Works with agency departments and the State Attorney's Office regarding the viewing, reproduction, redaction, release, and the final disposition of digital evidence

• Additional Benefits:
• - General benefits package with flexible spending accounts, leave time, etc.
• - Defined Contribution Plan 401(a) with a generous 6% City match
• - Benefits also include 12 paid holidays and 24 hour full access to City fitness center. Continuous learning is supported through tuition reimbursement and professional development opportunities.
• - May receive $1,000 in relocation assistance for candidates outside Pinellas, Pasco, Hillsborough, or Manatee counties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Leadership

Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan

Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives

Articulates strategic and innovative thinking and provides clarity to deliver superior services

Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture

Management

Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities

Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance

Monitors supply inventory and enters requisitions for supplies when needed; responsible for cash drawer for receipt of monies for various services; responsible for tracking time spent, billing of time, creating accurate invoices, tracking payment, and dissemination of records

Technical - Police Department

Extensive data entry and retrieval activities using the RMS (Records Management System) including candidate naming, assisting in special projects, entering bicycle registrations, geo-verify addresses, importing arrests, maintaining DUI packets, maintaining Purged Warrants List, maintaining Quartermaster module for officer equipment, and updating the Incident module

Scans all Police Department documents to include Property and Evidence items and Police Certifications to the Employee File; prepares records and files for Microfilming or Archive Storage; organizes and maintains paperwork and ensures it is destroyed properly according to the State Schedule

Receives and answers public records requests from citizens, insurance companies, law enforcement agencies, attorneys, and criminal justice personnel and manages activity log; verifies redactions, records, and correspondence for completeness and accuracy according to Public Records Law

Responds to requests from State Attorney’s Office for information such as witness affidavits and Office Oath forms

Performs various tasks which provide for customer service at the front counter such as fingerprinting and background checks, acting as a Notary Public for citizens, answering incoming calls and addressing questions regarding department functions, forwarding callers to appropriate contacts, or taking information for appropriate contact to research a response and return the call

Maintains and updates the CryWolf system for alarm activation within the City; prepares notices of false alarms and processes alarm citation payments; registers alarm users and issues permits; renews alarm permits annually

Performs various tasks which provide assistance to the department/officers including accepting, logging and distributing subpoenas, accepting court orders for Seal/Expunge Records, maintaining Court Dates, maintaining Officer Invests to verify overtime, maintaining Reports Due list, maintaining Vehicle Impound Log, disposing of confiscated Driver’s Licenses and License Plates, voiding handicap parking citations, and opening, sorting, and delivering mail

Creates monthly Training Rosters; trains new employees through the use of SOP (Standard Operating Procedures) and training checklists

Electronically submits traffic citations to the Pinellas County Clerk’s office and traffic crash reports to the State of Florida

Technical - City Clerk’s Office

Extensive records scanning and retrieval activities as well as creating and maintaining some physical records

Scans all City Clerk’s Office documents to include contracts, City Commission packets, etc.; prepares records and files for Microfilming or Archive Storage; organizes and maintains paperwork and ensures it is destroyed properly according to the State Schedule

Receives and answers public records requests; verifies redactions, records, and correspondence for completeness and accuracy according to Public Records Law

Performs various tasks which provide for customer service at the City Hall front desk such as acting as a Notary Public for citizens, answering incoming calls and addressing questions, forwarding callers to appropriate contacts, and directing visitors

Administration of cemetery sales and maintenance of cemetery files

Prepares purchase requisitions and processes invoices for payment

Prepares documents for recording at the Pinellas County Courthouse

Team Skills

Supports honest and transparent decision-making

Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments

Openly exhibits a positive attitude, in word and action, and encourages others to do the same

Performs related work as required.

EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

MINIMUM QUALIFICATIONS

Education and Experience:

High school diploma or General Education Diploma (GED) is required

At least two (2) years office clerical experience is required with proficiency in typing, word processing, database, spreadsheets, internet and email depending upon the needs of the assigned department

Valid Florida Driver's License or ability to obtain one within 30 days of hire

Knowledge, Skills, and Abilities:

Knowledge of