Recruiting Coordinator

About Factory

Our mission is to create a world where software builds and improves itself.

We build the platform for self-improving software development, helping the world's largest enterprise engineering teams turn their organizations into autonomous software factories. Customers including Nvidia, Blackstone, Royal Bank of Canada (RBC), Palo Alto Networks, Adobe, and T-Mobile run Factory to ship code, review PRs, run tests, and deploy continuously - getting smarter with every cycle.

In 2026, we raised $200M at a $5B valuation, bringing our total funding to over $400M. We are backed by world-class investors and operators including Khosla Ventures, Sequoia, Blackstone, Ali Ghodsi (CEO of Databricks), and Frank Slootman (Former CEO of Snowflake).

About the Role

As a Recruiting Coordinator at Factory, you'll be the person who makes candidates feel genuinely welcomed through every interaction, and the person our hiring teams rely on to keep everything running like clockwork. The ideal candidate will have strong organizational skills, a people-first mindset, and the ability to juggle multiple priorities in a fast-paced environment.

What you will do and achieve

Own the full scheduling experience including interview coordination so every candidate and interviewer shows up informed, prepared, and on time.

Host candidates onsite and create a candidate experience that's warm, human, and memorable while adapting to different personalities and making everyone feel at home.

Keep candidates and hiring teams in the loop throughout the process with timely, warm, and clear communication.

Partner closely with recruiters, interviewers, and hiring managers to anticipate needs, solve problems in real time, and keep things moving.

Maintain applicant tracking system (ATS) data integrity.

Qualifications

1–2 years of experience in recruiting, HR, or coordination roles (internships and entry-level experience considered).

Strong organizational and time-management skills with attention to detail

Comfortable handling confidential information with discretion.

Comfort with applicant tracking systems and recruitment tools. Bonus: experience with Ashby is a plus.

Are highly skilled in tools like Google Calendar, Guide, Ashby, Slack, and Notion with demonstrated ability to handle high-volume tasks efficiently.

Use discretion when working with senior and executive level candidates.

This is an in-office position (5 days/week) in San Francisco (walking distance to Caltrain)