Regional Administrator

POSITION SUMMARY:

The Regional Administrator (RA) is responsible for providing overall administrative support for the Regional Director and Regional team while leading the Market and Branch Administrators in the region. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business.

DUTIES and RESPONSIBILITIES:

Expense Management Support

Prepare, review and approve Travel & Entertainment (T&E) expenses and Events and Conferences (EnC) expenses utilizing online business systems

Coordinate events and meetings for the Region, including all pre-approvals, event logistics/planning, preparation and distribution of materials, and accounting for meetings including Regional, management, Regional Councils, National Sales partners, external wholesalers, and others as directed

Maintain and review Regional finance and expense management information

Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues

Management Support

Navigate firm resources and act as a liaison between the Region and various internal and external business partners, including managing requests and escalating as needed

Communicate and manage firm initiatives for the Region (e.g., Global Volunteer Month, Annual Appeal) as well as other initiatives as directed

Manage Human Resources processing (I-9 processing, regional team new hire onboarding, etc.)

Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements)

Proactively participates in firm initiatives directed by regional management

Facilitate and/or conduct ad hoc projects, training, and events for the Region as necessary

Region Administrative Support

Perform administrative functions for Regional Management team, including telephone coverage, business travel arrangements, coordination of internal and external meetings and events, file and calendar maintenance

Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, assisting and maintaining regional business continuity planning, and acting as point of contact for facilities management

Act as a point of contact for real estate and facilities management and various market projects (e.g., following up on responses from markets, technology projects, migrations, equipment installs/ replacements),

Lead various local administrative efforts (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses)

Assist with firm remediations as needed

Provide guidance and point of contact for Market Administrators

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:

Education and/or Experience

High School Diploma/Equivalency

College degree preferred

Three or more years of related experience is a plus

Knowledge/Skills

Strong computer skills and knowledge of Microsoft Office

Excellent verbal and written communication, including telephone coverage

Strong time management skills

Demonstrates good judgment

Exceptional interpersonal and client service skills

Detail orientated with superior organizational skills

Ability to prioritize work

Team player with the ability to collaborate with others

Ability to work in a fast-paced, evolving environment

Adaptable and ability to multitask

Proactive or self-starter

Ability to be discreet and maintain confidentiality on sensitive matters

Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)

Reports to:

Regional Director and / or Regional Business Service Officer

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .