Regional Assistant Controller

POSITION SUMMARY

We are seeking a highly skilled and experienced Assistant Controller to join our dynamic team of professionals. The ideal candidate will possess a strong background in accounting principles and financial management. As the Assistant Controller, you will be responsible for ensuring accuracy and compliance with established policies and procedures. This role requires a detail-orientated professional with excellent communication skills.

This role will be 5 days a week in our office located in Henrietta, NY.

ROLES & RESPONSIBILITIES

Oversee Accounting Activity:

Ensure the team is performing duties in a quality and timely manner.

Address any issues or obstacles that may arise.

Meet weekly with team to ensure accountability.

Oversee cash flow by managing accounts receivable and accounts payable are processed in a timely manner and accurately.

Reporting on KPI’s of the department to Controller and management team as required.

Cash Flow & Accounts Payable Management:

Prepare and update the cash flow report for the following 13 weeks.

Analyze the cash flow report for accuracy.

Determine line of credit draw or payback.

Submit bills to pay report to Controller for approval and pay bills.

Submit cash flow forecast to Controller.

Assist and manage vendor disputes.

Manage Customer Accounts & Accounts Receivable:

Process credit applications and perform credit checks on new prospective customers.

Approve new customers with credit; set up the new customer with terms.

Ensure accurate customer records in accounting software.

Assist with customer collections.

Calculate and process customer rebates.

Assist and manage customer payment disputes and collections.

Manage Bank Reconciliations:

Import bank statements into accounting software and match transactions.

Address any transactions missing from accounting software to ensure documentation is entered accurately and timely going forward.

Make any needed corrections in accounting system revealed by reconciliation process.

Manage matching bank data daily.

Assist in Closing Accounting Periods:

Complete month end checklist.

Complete quarter end checklist.

Complete year end checklist.

Financial Reporting:

Prepare monthly, quarterly, and annual accounting reports and financial statements in a timely manner when month end is complete.

Action and follow up all finance related meetings.

Budget to Actual Reporting and Monitoring:

Prepare budget vs. actual reports for each department and submit to department managers.

Hold meeting to review budget to actual reporting with department managers.

Address any issues and follow up with appropriate action.

Discuss and note any material deviations from budget.

Perform Other Financial, Administrative, and Clerical Services as Assigned:

Collect vendor W9’s.

Prepare 1099’s.

Assist with audits and tax prep.

Manage fixed assets.

Identify and action process improvement initiatives.

QUALIFICATIONS

Bachelor’s degree in Accounting.

Reasonable period of work experience in an accounting role dealing with accounts payable, accounts receivable, month end closing, and financial statement analysis.

Bookkeeping skills and knowledge of accounting systems.

Understanding of acceptable accounting principles and procedures.

Proficiency with accounting software (NetSuite) and advanced Excel skills.

Excellent communication, verbal and written.

Ability to present oneself and the company in a professional manner.