Registrar

Job Description

Primary Duties

Strategic Leadership & Office Management

• •Provide leadership and operational oversight of the Registrar's Office, ensuring effective coordination of daily services, immediate issue resolution, and direct, in person support for students, faculty, and staff.
• •Supervise the Associate Registrar and Assistant Registrar, ensuring accountability, effective communication, and alignment across all functional areas.
• •Oversee personnel management, including hiring, professional development, and staffing decisions.
• •Develop and manage the Registrar’s Office budget, ensuring responsible use of institutional resources.
• •Provide decision-making authority for Registrar’s Office policies, procedures, and operational standards to ensure equity for students.
• •Oversee integrity, maintenance and issuance of university records.
• •Maintains a visible campus presence to foster collaboration with academic affairs and other university stakeholders.
• •Provide immediate leadership and support for complex student records, registration, residency, graduation and compliance issues by working directly with students, faculty, staff and university leadership. Facilitate real-time collaboration to expedite issues resolution and ensure continuity of critical Registrar operations.

Compliance, Reporting, & Institutional Accountability

• •Ensure institutional compliance with federal, state, and institutional regulations related to academic records, FERPA, enrollment reporting, transfer policies, and graduation policies.
• •Serve as the Principal Designated School Official (PDSO) for SEVP compliance and act as the primary legal liaison for international student records.
• •Oversee external reporting and audit requirements related to the Registrar’s Office, ensuring accuracy, timeliness, and regulatory adherence.
• •Represent the Registrar’s Office in state and system meetings, committees, and initiatives related to transfer, academic records, and compliance.
• •-Provide oversight and approval for Registrar’s Office system updates and changes impacting academic records and compliance reporting.
• •-Develop and oversee assessment planning for the Registrar's Office team and ensure processes are being followed to ensure accuracy and equity for students.
• •-Provide in person leadership and support for complex compliance issues by working directly with students, faculty, staff and university leadership. Facilitate real-time collaboration to expedite issues resolution and ensure continuity of critical Registrar operations.

Systems, Contracts & Governance Oversight

• •Provide executive oversight for Registrar’s Office systems and software environments, ensuring alignment with institutional needs and regulatory requirements.
• •Review and approve software contracts, renewals, and major technology decisions within the scope of Registrar’s Office operations.
• •Provide final review and approval for major projects, system changes, and process modifications affecting Registrar’s Office functions, in collaboration with appropriate campus governance bodies.
• •Partner with the Associate Registrar to support effective project governance, system oversight, and operational stability across the office.
• •Assist with ticketing resolution for students and and staff and help prioritize projects for IT for the CSU system.

Ancillary Duties

Serve on committees, work-groups, or project teams as assigned.

Perform other duties to support the mission and operations of the Registrar’s Office, the Division of Enrollment Management, Marketing, and Extended Studies, and the University in general.

Minimum Qualifications

• •Bachelor’s degree from a regionally accredited institution (or international equivalent)
• •Strong verbal and written communication skills
• •Excellent attention to detail and organizational skills
• •Demonstrated understanding of higher education policies and functions, and state and federal laws pertaining to higher education.
• •Excellent leadership skills
• •Knowledge of accreditation and/or compliance standards in a Registrar’s office
• •Knowledge of student information systems and records management practices.
• •Minimum five (5) years of progressively responsible professional experience in a Registrar's Office or closely related higher education administrative function.
• •Minimum two (2) years of experience directly supervising full-time professional staff.

Preferred Qualifications

• •Master's degree preferred in Higher Education Administration, Educational Leadership, Business Administration, Information Systems, or a related field.
• •Knowledge of student records management, degree auditing, graduation certification, and registration processes.
• •Working knowledge of Banner, uAchieve, Formstack, and/or CourseLeaf products
• •Experience experience serving as a PDSO
• •Experience leading registrar operations, student records management, registration services, degree auditing, graduation certification, or academic scheduling.
• •Experience with regulatory compliance.
• •Experience developing and implementing policies, procedures, and process improvements.
• •Experience fostering collaborative relationships with faculty, academic leadership, and administrative departments.

Additional Job Description

Employment-Based Immigration Sponsorship is not available for this position.

This position is on-site for the Pueblo Campus.

Salary

$81,000 to $96,000

Applicants must attach the following documents, in order to be considered for this position:

• •a letter of intent (cover letter) describing the means in which you meet the qualifications for this position
• •unofficial or official transcripts showing required degree(s) conferred

Early submission of application materials is encouraged. Applications received by 8:00 AM (MST) on October 11th, 2026 will receive full consideration. Screening of applications will begin only after this deadline is met, and will continue until the position is filled.

About Colorado State University Pueblo

Work Location: Unless otherwise stated in the job announcement, positions at Colorado State University Pueblo are expected to be performed in person at a University work location. Any remote or hybrid work arrangements will be explicitly identified in the position announcement.

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate