Request for Proposals (RFP)Support Specialists

POSITION OVERVIEW

ART INC is seeking qualified independent contractors to serve as Support Specialists assisting with youth programming, participant support services, administrative coordination, transportation support, and community engagement activities across ART INC programs and initiatives. The Support Specialist advances ART INC programming by helping maintain safe, welcoming, and organized environments that support high-quality services aligned with ART INC’s mission, trauma-informed standards, and community engagement goals.

This Request for Proposals (RFP) is part of ART INC’s competitive procurement process and contractor selection procedures. Selected providers will support violence prevention, youth development, intervention services, crisis response, and community stabilization efforts through trauma-informed engagement.

SCOPE OF SERVICES & RESPONSIBILITIES BEING SOLICITED

PROGRAM SUPPORT

Prepare, set up, and reset classrooms and program spaces

Ensure supplies, materials, and equipment are ready for programming

Greet participants, families, visitors, and partners professionally

Support program staff and teaching artists with age-appropriate activities

Assist with arts, wellness, STEAM, leadership, and enrichment activities

Maintain a safe and orderly environment

Follow youth safety and incident reporting procedures

Assist with participant recruitment and enrollment efforts

Distribute outreach and program materials

Support daily program implementation and operations

ADMINISTRATIVE SUPPORT

Maintain attendance and sign-in/sign-out documentation

Complete timely and accurate data entry

Assist with case notes and participant documentation

Provide updates to Program Managers and leadership

Complete supply requests and administrative follow-up tasks

Support program evaluation and reporting efforts

EVENTS & COMMUNITY ENGAGEMENT

Support ART INC community events and outreach activities

Assist with setup, breakdown, registration, concessions, and guest support

Promote ART INC programming and community engagement opportunities

Attend recruitment and outreach events

Assist with logistics and material preparation

TRANSPORTATION & VAN OPERATIONS

Safely operate ART INC vehicles and vans

Transport participants, staff, and supplies between locations

Complete vehicle inspections and logs

Follow ART INC transportation and youth safety policies

Maintain vehicle cleanliness and fuel monitoring

Immediately report accidents, incidents, or vehicle concerns

TARGET POPULATION

Services may be provided to:

Youth ages 6–24

High-risk youth

Victims of violence

Justice-impacted individuals

Families in crisis

Community members impacted by trauma

CONTRACT TERM

Proposed contract periods may include:

Short-term project contracts

Monthly service agreements

Fiscal year agreements

Grant-funded service periods

Contracts are contingent upon:

Funding availability

Program needs

Compliance approval

Performance monitoring

Contracts may be structured as:

Hourly service agreements

Program-based contracts

Fiscal year contracts

COMPENSATION

Compensation will be based on:

Experience

Scope of services

Program assignment

Funding availability

Rates must align with ART INC procurement and grant compliance standards.

MINIMUM QUALIFICATIONS

Applicants should possess :

High school diploma or GED

Minimum one (1) year experience in:

Youth services

Community programs

After-school programming

Administrative support

Strong communication and organizational skills

Ability to work with diverse populations and cultures

Ability to support positive behavior and de-escalation strategies

Basic technology proficiency including:

Microsoft 365

Outlook

OneDrive or Google Workspace

Team-oriented and dependable

Additional Requirements

Must be at least twenty-four (24) years of age in accordance with ART INC vehicle insurance requirements

Valid driver’s license

Insurable driving record

Ability to pass Motor Vehicle Record (MVR) review

Ability to pass a background check prior to engagement

SUBMISSION INSTRUCTIONS Please submit all proposal materials through the BambooHR application portal or by instructions listed in the posting. Applications must include all required attachments to be considered. Incomplete submissions may be disqualified.

DEADLINE Applications will be accepted on a rolling basis until positions are filled or funding allocations are met.

Diversity, Equity, and Inclusion Statement:

At ART Inc we are committed to providing a fair and welcoming environment for everyone that enters our building, works in our employment, or participates in our programs within the parameters of the law