Safeguarding Consultant

Safeguarding Consultant

LOCATION - REMOTE

ABOUT YLABS

YLabs is a leading global design and research organization designing technologies that amplify youth power, agency, and opportunity. Founded in 2014 at the Harvard Innovation Lab, YLabs partners with young people to co-create inclusive digital products and services that improve their lives. Our design process opens spaces where young people’s ideas can become a reality – where they are the architects of the solutions to their most pressing challenges.

YLabs multidisciplinary team delivers youth-driven innovation and impact at scale. Our team combines expertise in youth-driven design with adolescent health, climate, livelihoods, digital product design, behavioral science, and epidemiology. Based in Rwanda and the USA, we’ve worked in 18 countries to date on projects spanning three focus areas: optimum health and wellness, improved economic opportunity, and increased climate resilience.

Find out more about our projects here: https://www.ylabsglobal.org/work

Scope of Work

We are seeking a Safeguarding Consultant to help us ensure that our safeguarding system meets recognised standards and that our own team can run without ongoing external support. The consultancy has four objectives:

Assess our current safeguarding practice against the Keeping Children Safe International Child Safeguarding Standards, major donor requirements, and the laws of our priority fieldwork countries.

Validate and refine who owns what across functions, and recommend a sustainable permanent staffing model.

Strengthen the policies, processes and tools for safe recruitment, fieldwork, partners and incident response.

Review our training and build internal capacity so that YLabs staff can deliver and maintain the system.

Proposed Activities

Phase 1: Baseline (Week 1 to 3)

Review existing policies, protocols, training materials, contracts and our internal responsibility map.

Interview Operations, Programs, the Global Safeguarding Lead, Impact and project teams.

Score current practice against the industry standards and identify priority gaps.

Produce a short context note for each fieldwork country covering police clearance or good-conduct certificate options and lead times, mandatory reporting duties, age of consent and majority, and data protection law.

Agree on a priorities workplan for Phase 2.

Phase 2: Build (Week 4 to 11)

Roles and staffing: Review our responsibility map and decision rights, including go/no-go authority for high-risk fieldwork. Recommend a permanent staffing model with an estimate of the time safeguarding takes per project. Draft safeguarding language for relevant job descriptions.

Policies: Review our global policy suite (safeguarding, child protection, code of conduct, data protection, ethical images, risk assessment templates/matrices) and identify gaps and revise, including what an AI policy should cover. Build a requirements matrix showing how YLabs policy meets industry standards guidelines and donor requirements.

Safe recruitment: Reference check template with safeguarding questions, interview questions, self-declaration form, and validation of our pre-fieldwork clearance checklist.

Fieldwork: Templates for the project safeguarding protocol, risk assessment and go/no-go decision, plus a practical approach to daily field monitoring. This will also cover how safeguarding risks to YLabs staff and field teams are reflected in field protocols.

Participants: Guidance on how young participants can raise concerns, youth consent, safeguarding in digital and phone-based engagement, and use of images and stories.

Partners and vendors: Due diligence checklist, standard contract clauses, and guidance on data sharing agreements.

Incident response: Reporting and escalation protocol, including donor notification within required timeframes, survivor-centred response guidance, and options for referring investigations.

Training: Review our core curriculum and project briefings, revise materials, design role-based training for Ops, Project Leads and Project Safeguarding Leads, and recommend external training.

Oversight and costing: A short set of indicators for a quarterly leadership dashboard, an annual review cycle, and guidance on costing safeguarding into proposals and budgets.

Phase 3: Handover (Weeks 12 to 14)

Run train-the-trainer sessions for the Global Safeguarding Lead and Project Safeguarding Leads.

Hold a handover session with Operations and Programs.

Deliver a final report with a 12-month roadmap.

DELIVERABLES

Phase 1: Baseline

Weeks 1 to 3

Inception note and agreed workplan (week 1)

Assessment of the gaps

Deep Listening - Review our current safeguarding tools, processes and policies to identify any policy or implementation gaps of entire set-up and field sprint processes.

Phase 2: Build

Weeks 4 to 11

Roles, decision rights and permanent staffing model recommendation,

Safe recruitment toolkit

Revised policies and requirements matrix, Incident reporting and escalation protocol. Additionally vendor guidelines

Fieldwork toolkit: protocol, risk assessment and go/no-go templates

Participant reporting, consent and digital engagement guidance

Revised training materials and external training recommendations

Oversight dashboard indicators and costing guidance

Deep Listening

Review policy and tools through the lens of funder priority countries and flag key considerations for implementation.

Explore and recommend supportive safety measures, including viable insurance coverage options and localized security/health protocols for our field researchers.

Create a system on how to select and evaluate local referral services (clinical, psychosocial, security) tailored to the specific priority countries.

Assist in gently clarifying and assigning safeguarding roles and responsibilities not just at the organizational level, but specifically at the Deep Listening project level based on the country of deployment.

Enhance our existing tools by integrating thoughtful gender and disability inclusion guidance

Phase 3: Handover

Weeks 12 to 14

Train-the-trainer sessions and handover session

Final report with 12-month roadmap

Deep Listening: Ensure that the recommended training systems, as well as the departmental safeguarding processes and tools, are practically adapted so our DL project teams and cluster leads feel confident implementing and maintaining them independently

Consultant profile

We are looking for a practitioner who has built safeguarding systems for organizations working directly with children and youth in sub-Saharan Africa.

Required

At least 7 years of safeguarding experience in international development or humanitarian settings, with a focus on children and youth.

Experience designing safeguarding policies, systems and tools for small or mid-sized organizations.

Working knowledge of the Keeping Children Safe, good practice and major donor requirements.

Experience with safe recruitment practices.

Proven ability to design and deliver training, including train-the-trainer.

Desirable

Experience in our fieldwork countries, ideally Ethiopia, Ghana, Kenya, Mozambique and Nigeria.

Experience in research or data-collection settings, including research ethics and IRB processes.

Knowledge of data protection in safeguarding.

APPLICATION PROCESS

To apply, submit your application here by Monday 10 November 2026 at 9 am CAT . Applications will be reviewed on a rolling basis by our Hiring Committee. We hope that we can start this work by at least end of November/early December. YLabs recognizes the effort that goes into submitting an application; all applications received during the posting period will be reviewed, and all candidates will be notified of their application status once the hiring process begins.

All YLabs offers of employment are conditional on satisfactory