Sales and Marketing Coordinator

This role is fully remote and would require about 20% of travel with about 10% of travel for quarterly team meetings in South Florida.

About Total Health : Total Health Oncology is a leading provider of oncology medical education, producing nationally recognized conferences that connect healthcare professionals with the latest advancements in cancer care. Our meetings bring together top experts, industry partners, and clinicians to foster collaboration and improve patient outcomes.

We're a growing, entrepreneurial team that thrives on innovation, teamwork, and delivering exceptional experiences. Every person plays an important role, and we believe in empowering our employees to take ownership, solve problems, and make a real impact. If you're looking for a collaborative environment where no two days are the same and your work truly matters, Total Health Oncology is the place for you.

Summary : Total Health is seeking a highly organized, creative, and proactive Sales & Marketing Coordinator to support our growing Sales team and oncology education portfolio.

This role is ideal for someone who enjoys a mix of marketing, sales support, digital communications, project coordination, and creative work. The Sales & Marketing Coordinator will help execute the day-today marketing and communication activities that support sponsorship sales across our national portfolio of educational programs.

This is a hands-on role. One day you may be creating sponsorship collateral in Canva, the next building an email campaign in Marketo, updating a webpage in Squarespace, coordinating a Basecamp project, or helping the Sales team prepare for an upcoming campaign.

The right person will be comfortable managing multiple projects at once, learning new systems, communicating with team members, and jumping in wherever support is needed.

Key Responsibilities:

Sales & Marketing Support:

Create and update sales collateral, sponsorship materials, flyers, one-pagers, and digital assets using Canva

Build and execute email campaigns in Marketo

Update sponsorship and meeting webpages in Squarespace

Support sales campaigns for upcoming conferences, sponsorship opportunities, exhibits, and special programs

Assist with preparing sales presentations, pricing materials, meeting information, and sponsorfacing resources

Maintain consistency across sales and marketing communications

Help develop creative ways to promote upcoming meetings and available sponsorship opportunities

Digital & Social Media:

Assist with creating and scheduling social media content

Develop graphics and promotional assets for social channels

Support meeting announcements, sponsorship promotions, registration updates, and other campaigns

Help maintain an organized content calendar

Ensure messaging and branding remain consistent across platforms

Project & Team Coordination:

Maintain and communicate updates through Basecamp

Create, assign, and follow up on project tasks and deadlines

Help ensure Sales, Marketing, and Program teams have the information they need for upcoming initiatives

Support quarterly team projects and department initiatives

Assist with organizing campaign timelines and deliverables

Follow up with internal team members to keep projects moving

Sales Support & Administration:

Provide administrative support to the Sales team as needed

Assist with data entry, list management, document organization, and reporting

Help organize sales materials, templates, folders, and internal resources

Support meeting preparation and occasional post-meeting projects

Assist with special projects during slower periods

Provide additional department support as business needs arise

What We're Looking For:

The ideal candidate is:

Highly organized and able to manage multiple deadlines

Creative and comfortable working in Canva

Comfortable learning and working in digital marketing platforms

A strong written communicator with excellent attention to detail

Tech-savvy and able to learn new systems quickly

Comfortable working independently in a remote environment

Proactive and willing to ask questions, troubleshoot, and find solutions

Flexible and willing to assist across different types of projects

Comfortable working in a fast-paced environment where priorities may change

A collaborative team member who communicates clearly and follows through on commitment

Preferred Experience:

1–3 years of experience in marketing, sales support, communications, project coordination, or a related role

Experience with Canva

Experience with email marketing platforms such as Marketo, HubSpot, Mailchimp, or similar

Experience with Squarespace, WordPress, or another website CMS

Experience with project management tools such as Basecamp, Asana, Monday.com, or similar

Familiarity with social media platforms and content creation

Microsoft Office / Google Workspace proficiency

Experience supporting a sales or business development team is a plus

Healthcare, pharmaceutical, medical education, or conference/event industry experience is a plus but not required

Position Requirements:

Must currently reside in Florida

Ability to work remotely and maintain reliable communication during business hours

Ability to travel occasionally for team meetings, company meetings, or other business needs

Ability to manage multiple projects and deadlines simultaneously

What Success Looks Like:

Within the first several months, this person should be able to independently manage routine Sales & Marketing execution—including Canva collateral, Marketo campaigns, Squarespace updates, Basecamp communications, social content, and recurring Sales team support—while keeping projects organized and deadlines moving.

The goal of this position is simple: help the Sales team spend more time selling by taking ownership of the marketing, communication, coordination, and administrative work that supports the sales process.