SB 1522 Founder's Office Associate

Role Summary

Softobiz builds and runs Global Capability Centres for enterprise clients globally. Our two co-founders lead commercial, delivery and technology across multiple accounts and time zones, and too much of their week goes on scheduling, follow ups and pulling information together. As Founder's Office Associate, you will take that load off and become the operating backbone of the Founder's Office. You start with executive support and grow into owning projects end to end as you earn trust.

Key Responsibilities

Executive Support (primary mandate, about 60%)

Manage both founders' calendars across India, Australia and US time zones; protect focus time and resolve conflicts without escalating

Triage inboxes: flag what needs a founder, draft replies, and close out the rest

Prepare briefs before client, partner and leadership meetings covering context, open items and desired outcomes

Capture decisions and actions after meetings and drive them to closure

Plan business travel end to end, including itineraries, visas and on ground logistics

Coordinate leadership reviews, offsites and client visits to our offices

Founder's Office Projects (secondary mandate, about 40%, growing over time)

Track priority initiatives across accounts and functions, and run a weekly founder review of status, risks and blockers

Build decks, proposals, board style updates and client review packs

Pull data from finance, delivery and hiring teams into clear summaries the founders can act on

Run short research tasks such as vendor comparisons, office options and market scans

Own selected internal projects end to end, from brief to completion

Act as the first point of contact for the founders and handle sensitive information with complete discretion

Required Skills

Domain Skills & Tools

Must:

Executive Support Calendar and inbox management across time zones, travel planning, meeting briefs and minutes

Business Writing Professional emails, one page briefs, meeting notes, status updates

Microsoft 365 Outlook, Teams, Excel, PowerPoint, SharePoint

Coordination Action tracking, follow ups, status reporting

AI Productivity Using AI tools to draft, summarise and research faster

Preferred:

Presentations Board, client review and proposal decks

Business Acumen Basic financials, contracts and hiring data

Qualifications & Certifications

Bachelor's degree in any discipline; an MBA is a plus but not required

3 to 6 years as an Executive Assistant to a CXO or founder, or in a Founder's Office, consulting or project coordination role

Experience in IT services, GCCs, or with Australian or US clients is preferred

No certifications required

Soft Skills & Cultural Fit

Proven discretion with confidential commercial and people information

Writes a crisp email or brief without help, and speaks confidently with senior client stakeholders

Comfortable with early morning calls for Australia and evening calls for the US, as needed

High ownership: drives actions to closure without needing to be followed up

Stays calm and organised when priorities shift between two founders

What We Offer

Work directly with both co-founders and see first hand how a GCC business is run

Exposure to enterprise clients across Australia, the US and India

A clear growth path from executive support into Founder's Office and strategy work

Flexibility to work from our Hyderabad HQ or remotely

Competitive compensation with performance linked growth

First 6 Months: Priority Focus

1. Take over both founders' calendars, inboxes and travel within the first 30 days

2. Set up a weekly founder review of priorities, actions and risks

3. Standardize meeting briefs and post meeting action tracking