School Administrative Assistant (Qatarization)

Job Description

Key Duties and Areas of Responsibility

Orientation and induction for new Parents and Students

Carries out specific projects and research

Facilitates annual review and update of company Policies

Prepares PR items to create and increase exposure on social media and school website

Drafts, types and dispatches reports, articles, letters, Newsletters, agendas and minutes/records of meetings

Check all correspondences before sending for signature

Devises/maintains office systems, including data management and filing

Use appropriate IT resources to aid presentations, conferences, and corporate visits

Prepares letters presentations and Reports

Manages office budgets

Attends meetings with SLT

Always observes a code of strict confidentiality

Undertakes other duties commensurate with the post to ensure the smooth operation of the responsibilities of the company’s function

Streamlines processes, ensuring the team works as efficiently as possible

Takes responsibility of all admin tasks and support admin team

Monitors work requirements in the absence of the senior administrator

Contributes to team effort by accomplishing tasks as needed

Health and Safety

Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment

Perform playground duties on time and with due diligence to safeguard Hamilton students

Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities

• •Assist in implementing all policies and rules governing student life and conduct
• •Ensure that all the necessary health and safety rules and procedures are being followed

Maintain an awareness of all the health and safety measures to be taken when in school

Other duties and responsibilities

Any other duties that may be required from time to time. These are typical work responsibilities, but responsibilities are not only limited to the ones mentioned. ISP ME reserves the right to add or change responsibilities by communicating in writing to the employee.

Position Requirements Education:

Bachelor’s Degree in from an accredited institution

Experience: Minimum 3 years’ work experience

Language:

English is mandatory

Arabic is an advantage

Required Skills and Knowledge Competencies:

Exceptional written and oral communication skills

Excellent word processing and IT skills, including knowledge of a range of software packages

The ability to work under pressure and to tight deadlines

Good time management skills

The ability to research, digest, analyze and present material clearly and concisely

Sales and Marketing

The ability to work on your own initiative

Honesty and reliability

Attention to detail

Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

Discretion and an understanding of confidentiality issues

Excellent communication and people skills at all levels

Ability to coordinate and collate data

Health and Safety Awareness

Energetic and enthusiastic

A dynamic, positive approach to deliver the school’s vision

Self-motivation and ability to take initiatives

Demonstrate an understanding of & commitment to our best practice model

Good knowledge and information of school operations

• •Ability to establish and maintain effective working relationships with staff
• •Presentation skills with the ability to present information in a concise and professional manner

Organization skills: well organized and able to prioritize tasks and workload

Customer service

Critical thinking

Ability to negotiate, persuade and motivate others

Willing attitude to be a part of the school team

Strong sense of professionalism

Safeguarding and welfare of children

A collaborative team-player with excellent interpersonal skills

Behavior management

Record keeping and report preparation methods

Interpersonal skills including tact, courtesy and patience

Customer focused

Willingness to undertake appropriate Professional Development

Attributes:

Empathetic listener and patient

Integrity and confidentiality

Internationally minded

Emotional intelligence

Intercultural awareness, creative

Flexible and a can-do attitude

As a member of the staff of THIS you will need to comply with the below:

Compliance with the school's Vision, Mission and Policies

Positive Professional Relationship with all staff members are maintained.

Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.

The working hours as arranged with the principal are strictly followed.

This position entails working with information, much of which is held in confidence. Under no circumstances is this confidentiality to be compromised.

ISP Principles

Begin with our children and students . Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect . We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.