School of Nursing Administrative Specialist

About Us:

Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.

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Job Posting Title:

School of Nursing Administrative Specialist

Position Type:

Professional / Unclassified

Department:

LSUA ASA - HHS - Nursing (Sarita V James (00001233))

Work Location:

LSU - Alexandria

Pay Grade:

Professional

Job Description:

RESPONSIBILITIES:

• 50% Administrative
• •Assistant to School of Nursing Director

Provides administrative assistance to School of Nursing faculty

Coordinates all School of Nursing office duties, making independent judgments as actions needed

Responds to requests accordingly from leadership, students, faculty, and staff regarding

established policies and procedures

Represents correspondence for Director.

Prepares reports for Louisiana State Board of Nursing and accrediting bodies with guidelines from Director

Prepares contractual agreements and related documents with follow-through and billing.

Prepares purchase requisitions needed by the School of Nursing.

Follows up on receipt of all items ordered and resolves issues with orders.

Monitors and maintains student records and management of LSBN applications for clinical practice.

Monitors changes in the program to address clinical needs accordingly.

Audits student rosters and records to help ensure requirements are met for degree programs.

Organizes and maintains records and filing system for office , including student, general , and personnel files according to university guidelines.

Hosts orientation meetings with students and their LSBN application process.

Hosts orientation meetings with senior students preparing for licensure exam.

Coordinates with LSBN analysts for reporting needs of new and existing clinical students.

Assists with Director's calendar and scheduling of events.

Autonomous decision making for day-to-day operations of the school.

Monitors schedule and faculty appointment forms for full time faculty and adjuncts as assigned

Submits all faculty appointment forms and cumulative appointment forms to HR in

collaboration with RN-BSN coordinator timel y

Assists with office set up for new employees and ensure office equipment is working appropriatel y .

• 35% Advanced Clerical
• •Updates Technical Skills with Microsoft Office or Smartsheets

Lead on preparations for recruiting event materials, promotional supplies

Confidential maintenance of faculty/staff appointments, new hires, and files for all programs

Monitors and assists with accreditation needs for additional reports as well as annual reports for ACEN and LSBN

Collaborates with RN-BSN Coordinator with shared duties

Participates in School of Nursing Committees as assigned and records minutes.

• 5% Supervisory
• •Supervises student worker or peer mentors as warranted.

• 10% Other Duties
• •Other duties assigned by the Director.

Works with appropriate offices across campus

Supports LSUA through participation in various service activities

Supports RN-BSN program in the absence ofRN-BSN coordinator

QUALIFICATIONS:

Bachelor's Degree or higher preferred

Technical skills in the utilization of Microsoft Office or Microsoft 365

Technical skills in the utilization and creation of spreadsheets

Ability to learn new technology advances such as SMART Sheets

Strong time management skills

Strong interpersonal skills in addressing public and co-workers across campus

Ability to make decisions independently

Prior support role/office management experience preferred

Additional Job Description:

Competencies:

None

Special Instructions:

Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.

Please attach all transcripts to your application. A background check is required for hire.

Questions or concerns about your application should be directed to LSUA Human Resources at (318) 473-6401 or [email protected].

Skills Needed:

Preferred Skills:

Posting Date:

October 30, 2026

Closing Date (Open Until Filled if No Date Specified):

November 4, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSUA is an Equal Opportunity Employer.

HCM Contact Information:

Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed hr@lsua.edu