Secretary

Summary

This position is located in the Public Health Nursing department of the Pawnee Indian Health Center in Pawnee, Oklahoma. Incumbent will perform a variety of clerical and administrative duties in support of department's daily operations and assists the supervisor and staff by ensuring effective office coordination, communication, and workflow. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

Receives visitors and telephone calls for the work unit, determines the nature of requests, and provides routine information or refers matters to appropriate staff or the supervisor. Maintains the supervisor's calendar and advises of scheduling conflicts or changes. Prepares routine correspondence, memoranda, and reports using office automation software based on established formats. Responds to requests for information regarding work functions by locating information from files, records, or established sources. Maintains files and records in accordance with established filing systems and records management procedures. Performs timekeeping duties, including maintaining time and attendance records and preparing corrections. Makes routine travel arrangements, initiates travel authorizations and prepares travel documentation in accordance with established procedures. Orders office supplies and equipment, maintains inventory levels, and coordinates service or repair requests as needed.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector. Examples include performing administrative and clerical support duties such as scheduling appointments and meetings, preparing correspondence, maintaining files and records, responding to inquiries, and using office automation software to support office operations. OR Four (4) years of education above high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of education and experience that when combined fully meet the minimum qualifications of the position. Only education in excess of the first 60 semester hours is creditable toward meeting the specialized experience requirement. The total percentage must equal at least 100 percent to qualify an applicant for the GS-05 grade level. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

If you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.