Secretary (OA)

Summary

This position is located in the Public Health Nursing department at Gallup Indian Medical Center. The incumbent will provide administrative tasks associated with maintaining and supporting the work performed by the Division of Community Health. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

Manages incoming and outgoing correspondence, prepares and edits reports and official documents, tracks controlled correspondence, and ensures accuracy, completeness, and timely distribution of written communications. Prepares reports, forms, presentations, and data summaries; maintains automated tracking systems and program databases; and utilizes office automation software and electronic health and administrative systems to support program operations. Coordinates calendars, appointments, conferences, and meetings for management and staff; arranges meeting logistics, researches relevant background information, and ensures schedules and supporting materials are maintained. Serves as the primary administrative point of contact for staff, visitors, federal agencies, and the public; responds to inquiries regarding departmental operations, policies, and procedures, resolves routine issues, and refers complex matters to appropriate personnel. Performs administrative and operational support functions, including purchasing, expenditure tracking, time and attendance, travel and training documentation, personnel actions, property and fleet management, records tracking, and dissemination of updated administrative guidance.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. BASIC REQUIREMENT(S): Position requires a qualified typist. In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Qualified as a typist; Uses personal and network computer systems to use several types of software including: Database Management, Spreadsheets, Word processing and Graphics; knowledge and use of RPMS, EHR, QMAN, UFMS, EHCM, HRX Exchange, ITAS, and CONCUR e-Travel systems; Microsoft Word, Excel, PowerPoint, Access and iCare. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

If you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.