Secretary (OA)

Summary

Robert J Dole VA Medical Center is recruiting for a highly qualified individual to fill the position of Secretary for the a Executive Leadership Team Member

Duties

Duties for this position include: Provides clerical and administrative support by screening visitors and calls, identifying their needs, and directing inquiries appropriately. Determines whether matters require a supervisor's attention or referral to the responsible division and provides authorized administrative or technical information. When needed, gather relevant background details before connecting calls to the supervisor. Manages managers' schedules, appointments, and meeting invitations, arranging alternate representations when appropriate. Reviews documents for signatures, regulatory compliance, grammar, formatting, and policy adherence; returns deficient materials for correction and advises staff on correspondence standards. Gathers and edits management information from VA sources, applying knowledge of its organizational structure. Reviews correspondence identifies matters requiring supervisory attention or policy decisions and compiles relevant regulations and prior correspondence. Prepares briefing materials for speeches and presentations, alerts supervisors to significant office matters, and screens staff documents for compliance and meeting discussion. Drafts correspondence on supervisors' behalf, including acknowledgments, policy communications, invitation responses, and conference cancellations. Maintains administrative records and prepares workflow documentation to keep supervisors informed. Records meeting minutes, prepares official communications and summaries, distributes action items, and tracks projects to ensure timely completion and progress updates. Provides clerical and administrative support by screening visitors and calls, identifying their needs, and directing inquiries appropriately. Determines whether matters require a supervisor's attention or referral to the responsible division and provides authorized administrative or technical information. When needed, gather relevant background details before connecting calls to the supervisor. Manages managers' schedules, appointments, and meeting invitations, arranging alternate representations when appropriate. Reviews documents for signatures, regulatory compliance, grammar, formatting, and policy adherence; returns deficient materials for correction and advises staff on correspondence standards. Gathers and edits management information from VA sources, applying knowledge of its organizational structure. Reviews correspondence identifies matters requiring supervisory attention or policy decisions and compiles relevant regulations and prior correspondence. Prepares briefing materials for speeches and presentations, alerts supervisors to significant office matters, and screens staff documents for compliance and meeting discussion. Drafts correspondence on supervisors' behalf, including acknowledgments, policy communications, invitation responses, and conference cancellations. Maintains administrative records and prepares workflow documentation to keep supervisors informed. Records meeting minutes, prepares official communications and summaries, distributes action items, and tracks projects to ensure timely completion and progress updates. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 0800 - 1630 Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD100310 and PD093340 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Noy Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: At the GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: At the GS-8 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to You will be rated on the following Competencies for this position: Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: No special physical demands are required to perform the work. The full performance level of this position is a GS-8 For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.