SECRETARY (OFFICE AUTOMATION)

Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide executive support to the Commander, Vice Commander and Director of Staff, 1st Special Operations Wing, to monitor the progress of subordinate organizations in meeting program objectives, goals and plans, to consolidate inputs to existing plans and programs.

Duties

Plans, organizes, directs and executes the activities of the organization to ensure compliance with the goals and objectives of the Commander. Performs a wide variety of administrative, analytical, and staff support. Performs day-to-day operations including: responding to requests for assistance and access; tasking action where possible, or follow up on appropriate action with organization action officers; assists with planning, directing, and organizing functions assigned to or directed by the executive leadership within the organization. Assists with human resource issues for the Commander and sixteen wing staff agency directors on civilian personnel matters. Serves as the resident subject matter expert for all mandated administrative support programs. Ensures program compliance with regulations, laws, policies, and directives.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes knowledge of the duties, priorities, commitments, policies and program goals of the Executive Director, Vice Commander, and staff Commander, Vice Commander and Director of Staff, 1st Special Operations Wing sufficient to recognize which information is relevant to the problem at hand, and to perform non-routine assignments such as screening correspondence and visitors, establish conferences or arranging meetings, or providing administrative guidance to subordinate organizations. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in­-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of civilian and military personnel promotion system, performance reports, rating systems, awards policies and practices. Knowledge of analytical and evaluative methods and procedures and skill in evaluating program operations to develop comprehensive plans and to analyze work process and continually improve them. 2. Ability to plan and organize work. Ability to communicate effectively both orally and in writing, justify, defend, advocate and negotiate complex issues and maintain good working relationships 3. Ability to gather, assemble and analyze facts, draw conclusions, conduct analysis, devise recommended solutions and prepare paper or reports for top management to use in decision making. 4. Ability to identify problems and develop solutions. Knowledge of sources, responsibilities and means for providing assistance and advice to resolve problems. Knowledge of management principles, concepts, policies and regulations. 5. Skill in conducting meetings with supervisors and employees to obtain information about organizational functions and work practices. 6.Ability to work under pressure to meet critical deadlines, deal with others effectively in coordinating work assignments and ability to plan, organize work in an office with multiple priorities and projects. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

********************ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS******************** ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following: Name/Rank/Grade of Service Member Branch of Armed Forces Dates of Active Service (Start and End Date(s) Expected Date of Discharge/Release from Active Duty Terminal leave start date (if applicable) Expected character of service (honorable or general) and type of separation (i.e. separation or retirement) Must be certified within 120 days of anticipated discharge Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander. Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt