SECRETARY (OFFICE AUTOMATION)

Summary

You will serve as a Secretary (Office Automation) in the Engineering and Planning Office (Code 200) of PSNS and IMF.

Duties

• •You will perform clerical work and administrative duties in support of the work of the department head or senior level management.
• •You will use office automation products and systems such as Microsoft Office products, and travel management systems to accomplish secretarial functions.
• •You will establish priorities, schedule, reschedule, or refuse appointments without prior approval and must accept or decline invitations to meetings, using initiative and discretion.
• •You will arrange meetings and appointments that may involve a wide range of agency activities or other agencies beyond the Department Head's immediate organization.
• •You will receive and screen visitors, phone calls and email from shipyard managers, NAVSEA officials, and military visitors for the Department Head, or other entities.
• •You will use tact, discretion, and knowledge of departmental policies, programs and organization workflow, and communication lines to accomplish liaison duties between the Department Head and their subordinates and other departmental personnel.
• •You will review correspondence or other documents for completeness, clarity of expression, format, adherence to stated departmental and shipyard policy, and grammatical correctness prior to presentation to the Department Head for signature.
• •You will compile and issue various weekly, monthly, and quarterly reports.
• •You will make arrangements for conferences, and notify attendees of the date, time, place, and subject matter.
• •You will input time daily and oversee time and attestation administration to support the department.
• •You will establish and maintain files in accordance with the Records Management requirements.
• •You will provide basic supply management (ordering and receipt).
• •You will perform basic budget tracking (such as expenditures, balances, awards, etc.).

Qualifications

This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. GS-08: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: providing secretarial support using office automation products and systems to schedule appointments, prepare correspondence and reports, coordinate events, or identify and adjust priorities for the efficient execution of secretarial function. GS-07: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing office support functions using office automation software to maintain and adjust a calendar, draft and edit correspondence, or maintain records for the support of reliable administrative services. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of general/specialized experience, you may qualify with the following education or combination of both education and experience: GS-08: Successful completion of two full years of graduate level education that is directly related to the position being filled. or Combination of experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required experience equal one hundred percent. GS-07: Successful completion of one full year of graduate level education that is directly related to the position being filled. or Combination of experience and education as described above that equates to one year of experience. The percentage of the required education plus the percentage of the required experience equal one hundred percent. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.