Self Direction Onboarding Coordinator

Description

Purpose : The Onboarding Coordinator will assist with providing both administrative and clerical support. They will act as a liaison with families/individuals participating in the Self Direction program to help fill vacancies as requested and facilitate the hiring process. To ensure compliance with laws, policies, and procedures.

Essential Functions:

• •Performs customer service functions by answering employee requests and questions as requested.
• •Prepares and maintains employee files.
• •Runs reports from employee database as requested.
• •Files papers and documents into appropriate employee files in a timely manner; performs paper and system audits as necessary.
• •Enters data into the HR Database(s), ensuring the accuracy of information.
• •Recruits for all vacant positions within the Agency including advertising and presenting Agency information at career fairs in a professional manner.
• •Conducts the entire hiring process for Self-Hired staff including review of applications, all hiring paperwork and scheduling of all pre-employment testing.
• •Audits all new hire paperwork for accuracy and missing information.
• •Ensures proper and timely communication with applicable parties regarding new hire status and work eligibility.
• •Runs monthly Medicaid Exclusion report on all Agency employees, ensuring confidentiality of information.
• •Processes background checks and child registry, ensuring confidentiality of the information.
• •Ensures Personnel file check lists and files are complete and accurate.
• •Is responsible for the employment I-9 files, ensuring compliance, monitoring, and updating of I-9 Employment Eligibility Verification. Maintains current and accurate I-9 books.
• •Types and sends correspondence as necessary and within given timeframe.
• •Maintains all employee and applicant documentation as dictated by governing agencies.
• •Assists the Self Direction HR Program Director with various research projects and/or special projects.
• •Ensures department filing is done accurately and timely.
• •Conducts monthly, quarterly and annual peer audits, as requested.
• •Accurately interprets and administers legal mandates, policies, procedures, and regulations.
• •Distributes and maintains all New Hire and Annual trainings for Self-Hired staff.
• •All other related duties as assigned/requested by supervisor.

Requirements

Qualifications:

• •High School Diploma and 1 year experience in Human Resources and/or Recruiting.
• •Background in employment law and other government compliance regulations is preferred.
• •Strong organizational skills with a keen ability to prioritize and multi-task.
• •Ability to adhere to and meet deadlines.
• •Well developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle interpersonal relationships and sensitive HR issues.
• •Excellent communicator (oral and written) including the desire to ask questions and learn from co-workers.
• •Speaks clearly in positive or negative situations
• •Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
• •Demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
• •Adapts to changes in the work environment, manages competing demands, a fast-paced work environment and can deal with frequent change, delays or unexpected events.
• •Proficiency in Microsoft Word and Excel.
• •Valid NYS Driver’s License acceptable to agency insurance standards, preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.

Physical/Cognitive Requirements:

• •Sitting for extended periods of time.
• •Use of computer for extended periods of time.
• •Ability to remain calm in stressful or demanding situations.
• •Ability to perform multiple tasks.
• •Bending, reaching, pushing, pulling while filing and setting up Job Fairs. Must be able to lift a minimum of 50 pounds.
• •Adherence to Agency attendance policy.