Senior Account Payable

Overview:

RMIT Vietnam is seeking a Senior Accounts Payable role is responsible for overseeing end-to-end accounts payable operations, ensuring accurate, timely, and compliant processing of payments, expense allocations, tax obligations, accruals, and financial reporting in accordance with accounting standards, regulatory requirements, and university policies. The position also serves as a key subject matter expert, partnering with stakeholders to resolve complex AP issues, strengthen financial controls, improve processes and systems, and support operational excellence across the University.

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

WHAT WE OFFER

• •Competitive remuneration VND package for Vietnamese candidates.
• •13th month Tet bonus
• •Private Health insurance for you and your family, plus Personal Accident Insurance

Other benefits

• •Generous annual leave, sick leave, volunteer leave and public holidays (Christmas and Tet Holidays)
• •Professional development and career advancement
• •Access to state-of-the-art facilities and resources
• •A vibrant and diverse campus life and more!

POSITION SUMMARY

The Senior Account Payable is responsible for coordinating and reviewing accounts payable activities to ensure compliance with applicable accounting standards, taxation requirements, regulatory obligations, and University policies and procedures. The role monitors and reviews payment processes to ensure the accurate, timely, and efficient processing of payments to vendors, staff, students, customers, and government authorities. The position also supports continuous process improvement, resolves complex accounts payable issues, and contributes to maintaining effective financial controls and service delivery across the University.

Key Accountabilities Summary

Stakeholder Management

• •Foster a culture of integrity, accountability, continuous improvement, and high performance within the Accounts Payable function, with a focus on operational excellence, process efficiency, and service delivery.
• •Build and maintain effective working relationships with key internal and external stakeholders, including University staff, suppliers, professional advisors, and relevant counterparts across the broader organisation.
• •Provide specialist advice and technical expertise on accounts payable processes, accounting treatments, and compliance requirements, supporting consistent application of policies, procedures, and relevant legislation.
• •Support the effective operation of the Accounts Payable function by coordinating workflow priorities, providing guidance to team members, and contributing to business continuity and service excellence as required.

Pay Process

• •Manage and oversee accounts payable processes to ensure the accurate, complete, and compliant recording of accounts payable and expense transactions in accordance with applicable accounting standards, taxation requirements, regulatory obligations, and University policies and procedures.
• •Review and monitor payment activities to ensure accurate, timely, and efficient payments to suppliers, staff, students, customers, and relevant authorities, while maintaining compliance with legislative and organisational requirements.
• •Provide management and stakeholders with accurate and timely information, reporting, and supporting documentation relating to accounts payable transactions, payment status, and related enquiries.
• •Oversee the delivery of accounts payable support services and enquiry management processes, ensuring responsive, professional, and customer-focused service while maintaining appropriate financial controls and compliance requirements.
• •Provide subject matter expertise on accounts payable processes, accounting treatments, and taxation matters, including the assessment and implementation of appropriate treatment for new or complex transaction types in accordance with relevant accounting standards, legislation, and University policies.
• •Act as a key functional resource for accounts payable systems and related technologies, supporting system administration, process enhancement, user guidance, and continuous improvement initiatives.
• •Contribute to projects, process improvement initiatives, and other duties commensurate with the scope and level of the position.

Expense Allocation and Accrual Process

• •Responsible for monthly pre-paid expense allocation processes to guarantee precise and timely recording of university expenses per VAS and AASB.
• •Identify, update, and recommend appropriate allocation drivers for shared activity expenses to enable accurate and full recording and reporting of expenses by cost centre and campus in compliance with VAS, local laws and regulations.
• •Lead year-end and month-end accrual procedures in accordance with VAS and AASB standards.

Tax

• •Responsible for compiling the monthly input Value added tax (VAT) invoice list and input VAT section on VAT returns for all campuses, including input VAT allocation as applicable.
• •Ensure proper calculation and withholding of taxes, including but not limited to Foreign Contractor Withholding Tax (FCWT) and Personal Income Tax (PIT) where relevant, prior to payment processing.
• •Ensure account payable transactions are adequately supported by documentation in adherence to local laws and regulations as well as University policies.

Reporting

• •Prepare and review accounts payable reporting, expense allocations, amortisation schedules, and related financial analysis to support accurate financial reporting and informed decision-making.
• •Manage intercompany expense reporting and collaborate with relevant counterparties to ensure the accuracy, completeness, and timely resolution of intercompany balances.
• •Monitor and analyse accounts payable trends, balances, and transactions, identifying issues, risks, and opportunities for process and reporting improvements.
• •Provide accurate and timely accounts payable information, reports, analysis, and supporting documentation to management, auditors, tax authorities, and other stakeholders as required.
• •Lead accounts payable reconciliation activities to ensure balances are accurately recorded, fully supported, and reconciled within financial and reconciliation systems, with reconciling items identified and resolved in a timely manner.

Control and Compliance

• •Ensure accounts payable transactions, records, and supporting documentation are maintained accurately and in compliance with applicable accounting standards, including VAS and AASB, as well as University policies and procedures.
• •Monitor and review payment and expense documentation to ensure compliance with applicable taxation legislation, regulatory requirements, and internal control standards.
• •Identify opportunities to strengthen accounts payable processes, controls, and service delivery, and lead the implementation of process improvements, system enhancements, and best practices to improve efficiency, compliance, and risk management.

Key Selection Criteria

• •Bachelor's degree in Accounting, Finance, Commerce, or a related discipline, with a professional accounting qualification or progress towards such qualification being desirable.
• •Minimum 5 years experience in accounts payable, financial accounting, audit, or a related finance function within a medium to large, complex organisation, preferably within a multinational, education, not-for-profit, FDI, or similarly regulated environment.
• •Strong knowledge and practical application of accounting principles and standards, taxation legislation, regulatory requirements, and internal control frameworks, with the ability to interpret and apply these requirements to comp