Senior Accountant, Revenue

Senior Accountant, Revenue: Help Us Fuel the Mission!

We are seeking a meticulous and mission-driven Senior Accountant, Revenue who believes that financial precision is a cornerstone of social impact. At College Track, we don’t just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity.

Position Overview

The Senior Accountant is a senior member of the Finance & Accounting team, reporting directly to the Controller. This role owns the revenue and receivables close — including contributions, grants and pledges receivable, deferred and restricted revenue, and net asset release; leads cash and investment accounting and the monthly financial reporting package; supports the annual financial statement audit and Form 990 revenue reporting; and serves as a technical accounting resource for the department, researching authoritative guidance and supporting internal controls and policy development.

Primary Responsibilities

Cash & Investments

Record cash receipts and intra-company cash activity (Concur and payroll sweeps), and reconcile check receipts and undeposited funds

Perform monthly bank reconciliations across all accounts, including operating, payroll, and investment accounts

Prepare the monthly cash flow report and projection, monitor the organization’s cash position, and reconcile and transfer restricted cash

Manage investment and cash activity in the Merrill Lynch accounts, book donated stock, and record realized and unrealized gains and losses with reconciliation to the custodian

Prepare the annual investments summary and footnote

Revenue, Contributions & Restricted Funds

Record all forms of income, including interest income, in-kind donations of goods and services, and earned revenue from services rendered and cost-reimbursement arrangements

Prepare grants, contributions, and pledges receivable journal entries and reconciliation schedules

Reconcile revenue between Salesforce and Sage Intacct in coordination with the Development team

Maintain the deferred revenue recognition schedule and related journal entries

Maintain the temporarily restricted net asset (TRNA) release schedule, entries, and reconciliations, including reconciliation to Salesforce

Accounts Receivable

Generate the accounts receivable aging report and reconcile it to the general ledger

Maintain the list of grants with donor restrictions, ensure grant agreements and contracts are attached in Salesforce, and perform restricted-grant budgeting, accounting, and reporting

Analyze and record the allowance for doubtful accounts at least quarterly, documenting methodology and write-off recommendations for Controller review

Determine annual short-term / long-term classification of grants receivable and the present-value discount on long-term grants receivable

Financial Reporting

Prepare the monthly financial reporting package — balance sheet, statement of activities, cash flow, and budget-versus-actuals

Reconcile the Salesforce secured pipeline to Intacct unrestricted revenue as a revenue-completeness control, escalating variances to the VP Finance

Provide financial information for Development grant proposals and reports, and prepare the monthly grants rollforward summary for the Development team

Audit, Tax & Compliance

Prepare audit support across all functional areas for the annual financial statement audit

Provide Form 990 support for revenue and foundation status, coordinate the Schedule B major-donor listing, and ensure private-foundation amounts are accurate for 990 reporting

Maintain multi-state charitable “good standing” registrations and filings

Technical Accounting, Internal Controls & Planning

Research GAAP / FASB pronouncements and ensure proper accounting treatment

Develop and document internal controls and accounting policy

Provide accounting policy education and training to the team

Participate in annual and semi-annual planning and goal setting

Performs other duties and contributes to special projects as assigned by the Controller or Finance & Accounting leadership

Qualifications

First and foremost, the Senior Accountant will be a fierce advocate for College Track’s mission to equip scholars confronting obstacles to earn a bachelor’s degree in pursuit of a life of opportunity, choice, purpose, and power. Additionally, candidates bring with them the following skills, experience, and knowledge:

Education & Experience

Bachelor’s degree in Accounting, Finance, or a related field required; CPA preferred

Minimum 4–6 years of progressively responsible accounting experience, with demonstrated strength in revenue recognition, accounts receivable, and account reconciliation

Working knowledge of nonprofit GAAP, including contribution and grant revenue recognition (ASC 958-605), earned and exchange revenue recognition (ASC 606), and net asset accounting

Prior experience in a nonprofit organization with a budget exceeding $10M preferred

Technical Skills

Proficiency in Microsoft Office, with strong Excel skills required

Proficiency in Google Workspace, with strong Google Sheets skills preferred

Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred

Familiarity with Salesforce or a comparable CRM / donor database and revenue-to-CRM reconciliation preferred

Comfort with a complex chart of accounts structure and account-level reconciliation

Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred

Core Competencies

Commitment to the mission of College Track and to equitable service to scholars from underserved communities

Strong technical accounting judgment, with the ability to research and apply authoritative guidance independently

High degree of accuracy and attention to detail across recurring reconciliation and close responsibilities

Strong organizational skills with the ability to manage multiple deadlines across monthly, quarterly, and annual close cycles

Effective written and verbal communication skills, including the ability to train staff and advise on accounting policy

Demonstrated ability to work both independently and collaboratively within a team structure

Physical Requirements:

Admin Jobs: sedentary work that primarily involves sitting, standing, typing on a keyboard, manipulating a mouse to use a computer's operating system/internet. Ability to move around an office environment and communicate with stakeholders (conveying and receiving information).

Compensation and Benefits

This position is full-time exempt with a full compensation range of $101,200.00 - $126,500.00 with the exact compensation depending on experience. However, as someone new to the role, you can expect an offer between $107,525.00 - $113,848.85 to ensure internal equity while leaving room for salary growth during your time in the position.

College Track provides access to extensive benefits centered around three core areas of wellness: health care, work-life balance, and financial security. We believe time off is essential to success and provide up to 23 discretionary time off days (Sick and Vacation) in addition to 23 paid office closures and holidays in your first year of employment. Learn more about benefits here (bit.ly/JpBs22).

What Else You Should Know

This is a hybrid role based in Oakland, California.

In-office Tuesday, Wednesday and Thursday.

While we hire great people from a wide variety of backgrounds, we especially encourage applicants who identify as first-generation college graduates to apply for open opportunities on staff.

College Track is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to actual or perceived age, marital or familial status, religion, gender, gender identity,