Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate ----

Hiring Department:

College of Liberal Arts ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Non-Exempt from FLSA ----

Earliest Start Date:

Immediately ----

Position Duration:

Expected to Continue ----

Location:

UT MAIN CAMPUS ----

Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .

Purpose

The Senior Administrative Associate provides administrative, operational, and budget support for the UTeach-Liberal Arts program. Provides HR duties in coordination with the Director and on-boarding of staff and provides office management support for all faculty, staff, and students of the program.

Responsibilities

Coordinate placements and student background checks with university partners, school districts, and teachers.

Manage budgets and accounting for UTeach-LA. Prepare budget reports, projections, and handle contracts. Coordinate daily operations for UTeach-Liberal Arts.

Collaborate to maintain program social media and website accounts.

Coordinate and manage departmental purchasing.

Coordinate cooperating teacher, field supervisor, and speaker payments, processes, and procedures in accordance with University of Texas at Austin policy.

Lead scholarship production, budgets, and execution.

Serves as HR contact for personnel and Workday processes.

Work with Director to oversee programmatic and procedural updates to assure compliance with TEA policy. Keep up with TEA policy updates. Complete compliance projects as requested by compliance officer.

Serve as senior staff program representative for college senior staff meetings and committees as appropriate. Plan and execute meeting and events. Attend marketing and outreach strategy sessions as appropriate.

Other related functions as assigned.

Required Qualifications

Diploma (High School) or GED with at least 7 years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level; OR, Bachelor's degree with at least 3 years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level. Familiarity with teacher certification process, policies, rules, and regulations as outlined by the Texas Administrative Code and the Texas Education Code. Experience with Use of personal computer, other standard office equipment and MS Office software. Ability to function under tight deadlines and stressful situations. Maintain a professional demeanor; be able to work collaboratively with colleagues, multi-task, and represent UTeach-Liberal Arts as liaison at partner meetings.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree and at least 3 years of clerical experience, including experience at either the Administrative Assistant or the Administrative Associate level within the College of Liberal Arts. Familiarity with University of Texas at Austin rules, policies, and procedures regarding purchasing and travel. Experience with university systems, including *DEFINE, AdvisorsToolkit, FileMakerPro, and Workday. Have a demonstrated ability to interact professionally with management, administrators, faculty, students, and the public, as well as a commitment to service of excellence.

Salary Range

$60,000+ depending on qualifications

Working Conditions

Typical office environment

Required Materials

• •Resume/CV
• •3 work references with their contact information; at least one reference should be from a supervisor
• •Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be req