Senior Analyst, PMO

Location Address:

100 Queens Quay East, 9th Floor, Toronto

Number of Openings:

1

Pay:

• $74,671.00 - $130,424
• Job Posting Description:

Sr. IT Analyst PMO

This position is onsite #LI-Onsite

Are you passionate about analyzing and coordinating IT projects?

Reporting to the Manager, PMO Governance and Administration, you will be responsible for project governance and control, project tracking and reporting, data modelling, process automation, and application administration and support. The Senior PMO Analyst will to ensure projects are running smoothly on budget. Additionally, you will collaborate with project team members to monitor project data, prepare status reports, support governance of the Intake process and related project methodologies and tools.

The Sr Analyst PMO improves organizational performance and achieves portfolio goals by developing and executing end-to-end project management processes, reporting, governance, and project financial control. The Sr PMO analyst will proactively manage and report on execution of deliverables. At times, you may be required to back-up a Project Manager or manage a project independently.

If you are data driven along with great technical analysis skills; then this is the role for you!

About the Role

Governance and Control

Support the development and ongoing monitoring of project, program and portfolio controls for schedules, cost and scope, performance measures, and audit/quality assurance.

Manage overall governance of projects to ensure compliance with LCBO's Project Management Office mandate by conducting audits on all project deliverables and related artefacts to ensure 100% compliance.

Champion changes/modifications to improve project and portfolio management processes and methodologies, communicate changes to impacted partners, and bring positive changes to fruition.

Develop and assess project management templates and make recommendations for improvements to existing templates; Maintain Intake and project dashboards.

Collaborate with Project Managers to address risks and establish processes to mitigate them.

Ensure all project management requirements are satisfied through all phases of the project and appropriate project management methodologies are followed.

Verify project team adherence to internal audit controls and risk implementations and standards and process changes

Capacity Management/Project Tracking / Reporting

Prepare reports and recommendations related to responsibilities, which may include following up on work plans, action plans, conducting gap analysis, and conducting presentations to senior management/executives.

Create and analyze financial plans including period rolling forecasts, latest estimates, baselines, and cost benefit analysis.

Capture and summarize project data from Project Server to create portfolio level reports and dashboards for senior management and executive management.

Keep an up-to-date record of main project artefacts, including Cost-Benefit Analyses, project charters, baseline plans, and change requests.

Deliver status reports, data-driven insights, meeting materials, and action items to teams across LCBO.

Produce clear capacity visuals, allocation scenarios and forward-looking demand analysis for leadership discussions.

Manage communications from the PMO mailbox including regular reporting cycle requests and responding to requests.

Application Administration and Support

Be a functional subject-matter expert for the PMO toolset, including Project Online/Project Server, Power BI, SharePoint, SQL Database.

Maintain portfolio configuration, reference data, user access, profiles, templates, document libraries, workflows and data standards.

Monitor automated reports and dashboards, investigate missing or incorrect information, distinguish source-data issues from technical defects, and coordinate resolution with technical partners.

Define reporting rules, calculations, filters, field definitions and quality controls so that management products remain consistent and explainable.

Support testing, validation and business readiness for system upgrades, migrations, integrations and replacement of PMO platforms.

Maintain continuity plans and controlled workarounds for critical portfolio-management capabilities, including status, financial, timesheet and capacity reporting.

Portfolio Management (Annual Intake and Roadmap)

Support and lead the annual and in-year intake cycle in partnership with Strategy, Finance, technology leaders and business divisions.

Maintain a single working view of proposed, approved, deferred, removed, active and carryover initiatives across fiscal years.

Collect and validate cost-benefit analyses, estimates, resource needs, classifications, dependencies, mandatory drivers, strategic alignment and implementation timing.

Prepare workshop working files and leadership decks; document decisions, cost reductions, conditions, owners and next steps.

Track initiatives from early concept through intake, initiation, planning, execution and closure, ensuring that approved decisions are reflected in portfolio systems and reporting.

Project Management Training & Support

Conduct project management knowledge sessions and workshops to enhance PMO competencies.

Coach Project Managers on project processes, governance, and project finances.

Onboard new Project Managers to set them up for success.

Provide ongoing support to elevate project management knowledge and awareness on best practices.

Recommend and develop mechanism for tracking KPIs and improvements based on best practices.

Preferred Qualifications

College/University degree required or related professional experience

3+ years working in project coordination with data analysis, or technical analysis experience in Information Technology. Knowledge of techniques for budgeting, project estimation, planning, financial modelling and control are essential.

Demonstrated experience producing senior-leadership reporting and converting complex data into clear findings and recommendations.

Demonstrated experience in influencing others; managing conflict resolution; problem solving

Experience in establishing, building, and maintaining collaborative relationships with various stakeholders for the purpose of meeting the corporate/department objects

Advanced proficiency with Excel and PowerPoint; hands-on experience with Power BI, Microsoft Project, Project Online/Project Server, SQL Server, Power Automate, JIRA and SharePoint are strongly preferred.

Technical project management skills, including requirements management and traceability, risk/schedule/scope management, and time, budget, and cost estimation

We offer a comprehensive suite of benefits including:

Health/Dental Benefits

• •Access to an Employee & Family Assistance Program
• •A Defined Benefit Pension
• •Discounts on products and services via Workperks.

There is a world of opportunities at the LCBO…

Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued. Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

We foster a culture of inclusion and belonging, so everyone feels valued, respected, and heard. The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. If contacted for an interview or employment opportunity, please advise if you require an accommodation.

Please submit your resume via Workday by 11:59pm on the deadli