Senior Analyst Strategic Sourcing - IT - Remote

Employment Type:

Full time

Shift:

Day Shift

Description:

Purpose

Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing department information, producing reports & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications.

Note: “patients” refers to patients, clients, residents, participants, customers, members

Essential Functions

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus:

Research, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution.

Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience.

Responsible for distribution of analytical reports.

Process Focus:

Utilizes multiple system applications to perform analysis, create reports & develop educational materials.

Incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized.

Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.

Data Management & Analysis:

Research & compiles information to support ad-hoc operational projects & initiatives.

Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making.

Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts.

Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.

Functional Role (not inclusive of titles or advancement career progression)

The Senior Strategic Sourcing Analyst plays a key role in the day-to-day operations within the Strategic Sourcing division of Supply Chain Management. The role provides support to the Sourcing Managers via a variety of essential activities with focus on supporting the division in obtaining annual financial goals. Leads small initiatives with the goal of achieving cost reductions while maintaining or improving product quality and vendor service levels. The responsibilities of the Senior Analyst are complex and varied. They include functions ranging from managing simultaneous competitive sourcing processes and contract negotiations of low to low-medium risk/value (but high volume) projects involving direct & indirect commodities and/or services; drafting contracts, contract amendments, and RFP/RFQ information; as well as partnering with the Supply Chain Informatics System (SCIS) team to ensure proper audit and reporting outcomes. The Senior Analyst makes decisions in conjunction with Category and Senior Sourcing Managers and may provide mentorship to Sourcing Analyst role.

• •Maintains knowledge of the Group Purchasing Organization's (GPO) and Trinity's contract portfolio to leverage and utilize appropriate agreements. Coordinates and maintains system compliance by optimizing these agreements. Has a thorough understanding of the review and analysis process to ensure a timely turn around on agreement approvals.
• •Works closely with the legal department and sourcing manager in the drafting and analyzing of communications between the organization and contracted partners. Communications may include routine correspondence, contract amendments, and business agreements. Responsible for ensuring correct distribution, tracking, and understanding of said communications. Handles or assists in handling contract compliance issues based on complexity.
• •In conjunction with Sourcing Managers, supports competitive bidding process on direct and indirect supplies/services/equipment; pre-qualifies suppliers, supports RFP/RFI creation, accumulates responses, reviews product/service information to determine applicability and any outliers.
• •Conducts competitive sourcing and negotiation process on initiatives with low risk and value, which include but are not limited to direct and indirect supplies, services and equipment. Analyzes responses, reviews product/service/equipment information to determine applicability, performs cost benefit analyses, develops reports and presents findings. Determines favorable quotes and/or negotiates with vendors to obtain optimal price, terms and conditions.
• •Collects, cleans, and validates large datasets from multiple sources to ensure accuracy and integrity. Analyzes data to identify trends, patterns, and anomalies that inform business strategies. Develops and maintains dashboards, reports, and visualizations using tools such as Power BI, Tableau, Excel or similar platforms. Performs ad-hoc analysis and provides actionable recommendations to stakeholders.
• •Accountable for engaging suppliers in the selection processes and maintaining business relationships that are conducted legally, ethically and in accordance with Trinity Health Policies/Procedures and the Organizational Integrity Program.
• •Plans, manages and oversees the life cycle of small to medium sourcing projects. These projects involve but are not limited to multiple stakeholders; significant facilitation, standardization and process change to multiple business units.
• •Drafts and completes execution of amendments to extend contract terms, participation of facilities, addition of products/or services, or other amendment requirements, as determined by contract requirements or as directed by Sourcing management leadership.
• •Using working knowledge on contract construction, reviews, red lines and drafts language for discussion. Close working relationships with legal for contract issues requiring legal input.
• •Responsible for completing contract lifecycle management, system contract request, tier reporting, SIPs and Eloc.
• •Conducts category assessments including spend analysis, demand forecasting, supply market intelligence, and risk evaluation to identify value creation opportunities under the direction of the assigned leadership team.
• •Readily speaks to the year over year spend differences and challenges within assigned portfolio.
• •Analyzes markets to determine vendor sources and product availability. Supports development of fact bases for major purchasing categories, including detailed understanding of descriptions of the product/service/equipment offerings and price points; recommended suppliers; understanding capabilities of current suppliers.
• •Lends support for sourcing and contract management system(s). May include duties such as supervising audits on database information, producing reports from contract management system, reviewing information input by Sourcing Manager, suggesting processes to increase efficiency and effectiveness of contract systems and overall general support of processes surrounding contract management.
• •Works with other Supply Chain verticals to support processes and procedures that optimize the value of the Trinity Health-Supplier relationship.
• •Ensures effective handoff of executed contracts to business owner, Supply Chain verticals, and other stakeholder departments as applicable. This includes accurate PO placement, broad understanding of contract value and milestones, and implementation expectations.
• •Serves as a contact for HM management-team members as it relates to purchasing/sourcing issues. Provides guidance and investigates issues raised by ministries related to contracts.
• •Supports and contributes to process improvement that provides c