Senior Executive - Transport

Job Title

Senior Executive - Transport

Job Description Summary

Job Description

Job Description

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• •Transport Operations

• •Manage daily operations of approximately 75 buses across assigned locations.
• •Ensure buses operate as per defined schedules and routes.
• •Conduct daily physical inspections of buses (minimum 5 buses) outside office premises.
• •Arrange alternate transport in case of breakdowns or schedule changes.

Monitoring & Reporting

• •Verify daily security bus checklists and identify discrepancies.
• •Track employee attendance/punching reports and determine flexi timings.
• •Share updates with transport coordinators for route adjustments.
• •Prepare and maintain:
• •Daily employee count reports
• •Flexi timing reports
• •Parking vehicle count
• •Breakdown reports

Submit monthly consolidated reports to the client.

Vendor Management

• •Coordinate with transport vendors for:
• •Bus availability and deployment
• •Breakdown resolution
• •Taxi arrangements during emergencies

• •Conduct regular follow-ups and meetings for:
• •Escalations
• •Addition or removal of buses

Compliance & Documentation

• •Ensure all vehicles are valid:
• •RC, Insurance, PUC, Permits, and other statutory documents

• •Maintain records as per client-provided tracking systems and link sheets.
• •Keep updated database of:
• •Drivers (contact details and records)
• •Bus fleet summary (additions and removals)

Tracking & Systems

• •Monitor and ensure GPS systems in all buses are functioning properly.
• •Track daily transport issues using issue logs/sheets and ensure timely resolution.

Safety & Audits

• •Ensure all transport operations comply with safety standards and company policies.
• •Conduct surprise inspections, including driver alcohol testing.
• •Ensure pre-monsoon preparedness of all vehicles in coordination with vendors.
• •Inspect new buses with HSE team before onboarding them into operations.

Verification & Control

• •Verify and reconcile security transport records with internal transport data for accuracy in:
• •Bus count
• •Timings

Incident Management

• •Report on transport-related incidents promptly.
• •Prepare detailed incident reports and coordinate corrective actions.

Training & Coordination

• •Participate in and coordinate defensive driving training programs for drivers.
• •Ensure attendance and compliance with safety training requirements.

INCO: “Cushman & Wakefield”