Senior or Executive

As a Senior / Executive, the broad area of your job responsibilities includes the below.

[What you will be working on]

Key Responsibilities

Provide secretarial support to director(s)

• •Provide coordination and administrative support to the division including arranging both internal and external meetings;
• •Provide full logistic support in hosting events/workshops with external industry stakeholders;
• •Assist in coordinating and consolidating inputs from various divisions in MPA on decarbonisation related matters (e.g. surveys)
• •Arranging transport and accommodation for overseas trips for MDD officers including making claims for officers;
• •Assist the division in making gift declarations;
• •Procurement and managment of office supplies;
• •Procurement of goods and services including from the issuance of purchase order to the receipt of goods and services, as well as verify and process invoices
• •Coordinate division’s budget and tracking budget utilisation, including liasing with Finance;
• •Coordinate and provide support to office activities (e.g. liasing with SPM on office space planning, appointment as MDD Fire Warden, Asset Coordinator)
• •Coordinate training needs and schedule for all officers
• •Provide support to all officers in record and file management (e-Cabinet and e-Registry)
• •Provide support for onboarding for new officers/interns
• •Any other ad-hoc duties assigned.

[What we are looking for]

Requirements:

• •Possess at least 3 years of relevant experience in records, information and/or document management functions and experience in corporate administration.
• •Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure