Senior Proposal Coordinator

Reports To: Marketing Manager

Status: Full-time, Non-Exempt

Primary Areas of Focus

Proposal Development

Brand Awareness

Collaboration

Content Strategy & Creation

Project Management

Core Responsibilities

Lead development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes.

Proactively conduct market research to stay informed and produce thought leadership content related to industry trends, best practices, and competitor strategies in conjunction with proposal and/or statements of qualifications development.

Effectively lead collaborative, cross-functional teams in developing communications strategy and creating visually appealing, professional deliverables aligned with client expectations and internal brand guidelines.

Implement consistent, thorough reviews and quality assurance checks on proposals to ensure accuracy, compliance with requirements, and alignment with company standards and best practices.

Support client engagement activities related to proposals, including presentations, meetings, and follow-up communications as requested.

Proactively m anage multiple, complex proposal timelines and deadlines, ensuring submissions are accurate, complete, on time and in accordance with client specifications.

Maintain proposal content libraries and databases to facilitate efficient retrieval and customization of content for proposals.

Proactively and continuously evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency across proposals.

Support client acquisition and retention efforts and consistently and accurately update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or CRM database.

Ensure proposals and other content meet all legal and compliance requirements, including adherence to organizational policies and procedures.

Mentor, train and guide junior team members and support their professional growth and development.

Perform other duties as assigned.

This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

Bachelor’s degree in marketing, communications, graphic design or equivalent.

5-7 years of experience in Marketing, AEC or related B2B industry experience is a plus.

Exceptional oral and written communication skills.

High School Diploma or GED required.

Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.

Advanced understanding of design, desktop publishing, and presentation software: Adobe Creative Suite and Microsoft Office Suite.

Exceptional project management skills.

Works effectively independently with minimal supervision.

Exceptional attention to detail.

Highly organized, able to effectively manage multiple, simultaneous tasks, and deadlines.

Possession of a valid driver's license and automobile insurance for potential travel needs.

Physical Requirements

Required to stand, walk, and sit.

The position may require a visit to project sites occasionally.

The position requires a normal range of hearing.

The employee must be able to lift 20 lbs. occasionally.

Requires prolonged sitting with 15% of the time spent bending and reaching.

Must have manual dexterity sufficient to operate a computer keyboard and calculator.

Noise levels are consistent with a standard office environment.

Perks & Benefits

Health, life, 401(k), dental and vision insurance

Short-term, long-term disability insurance and leave

Paid holidays

Paid Time Off

Bereavement leave

Discretionary incentives, if applicable