Senior Proposal Specialist

Opportunity Overview:

Cohere Health is seeking a highly organized, detail-oriented, and resourceful Senior Proposal Specialist to join our Growth team. Reporting to the Sr. Director, Sales Operations, you will manage the end-to-end response process for Requests for Proposals (RFPs), Requests for Information (RFIs), and other customer-facing questionnaires and assessments that support new business and client retention. You will partner closely with Sales, Solutions, Product, Clinical, Legal, Information Security, Compliance, and other subject-matter experts to develop accurate, compelling, and compliant responses that meet customer requirements and deadlines.

This is a hands-on role for someone who excels at project management, written communication, and cross-functional coordination — and who can use existing proposal content, approved resources, and AI-enabled tools to develop high-quality first drafts efficiently. In addition to RFPs and RFIs, you will coordinate information security assessments, compliance questionnaires, and customer due diligence requests, helping ensure our response processes are organized, scalable, and continuously improving.

What you’ll do:

Own the end-to-end project management of RFPs, RFIs, and other customer-facing proposal requests — from intake and kickoff through coordination, review, approval, and submission

Partner with Sales and Solutions to understand customer requirements, evaluation criteria, submission instructions, timelines, and the objectives of each response

Develop project plans, workback schedules, milestones, and clear ownership across contributors to ensure responses are completed accurately and on time

Coordinate cross-functional contributors and SMEs — establish deadlines, facilitate working sessions, follow up on outstanding items, and communicate project status and risks

Assemble, format, review, and quality-check completed responses to ensure accuracy, completeness, consistency, readability, and alignment with customer instructions

Manage review cycles, consolidate feedback, obtain required approvals, and coordinate final submission

Leverage Cohere Health's approved proposal content library, prior responses, product documentation, and other trusted internal resources to develop high-quality first drafts

Interpret customer questions and requirements, identify the most relevant existing content, and tailor responses to the specific question, customer, and context

Use approved AI tools and other productivity solutions to accelerate content discovery, organize information, draft responses, and improve efficiency while validating outputs against authoritative sources

Identify missing information, content gaps, conflicting answers, and outdated material; coordinate with appropriate SMEs and content owners to resolve them

Project-manage information security assessments, compliance questionnaires, vendor assessments, and other customer due diligence requests from intake through completion

Serve as the central coordinator for security and compliance requests — tracking requirements, assigning questions to appropriate owners, consolidating responses, and managing deadlines

Maintain reliable tracking of active requests, deadlines, submissions, and response history to provide visibility into workload, status, and upcoming deliverables

Identify opportunities to improve response workflows, project tracking, templates, content reuse, and quality-control practices

Build productive working relationships across Sales, Solutions, Marketing, Product, Clinical, Legal, Information Security, Compliance, and other teams

What you’ll need:

4+ years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables

Experience supporting large, complex RFPs in healthcare, health technology, or enterprise SaaS

Exceptional organizational skills and attention to detail, with the ability to track deadlines, manage competing priorities, and follow through on outstanding deliverables

Experience coordinating cross-functional contributors and managing multiple projects or requests simultaneously

Strong written communication and editing skills, with the ability to synthesize information from multiple sources into clear, accurate, well-organized responses

Demonstrated ability to use existing documentation, content libraries, prior responses, or other source materials to develop and tailor first drafts

Strong stakeholder management skills — ability to clarify requirements, obtain input, drive accountability, and escalate risks when needed

Sound judgment and critical-thinking skills, including the ability to recognize gaps, inconsistencies, and information that requires SME validation

Ability to learn technical and business concepts quickly and coordinate effectively with technical and non-technical contributors

Proactive, self-directed working style with the ability to manage work independently while collaborating across a matrixed organization

Comfort working in a fast-paced, evolving environment and adapting to changing priorities and processes

Technology proficiency: Responsive (RFPIO) response management software, Google Suite, and Microsoft Office

Experience maintaining a centralized proposal content library, knowledge repository, or reusable response database is a plus

Familiarity with information security, privacy, compliance, or technical due diligence processes is a plus

Experience using AI tools to research source material, develop first drafts, improve content reuse, or streamline response workflows is a plus

Experience with tools like Slack, Salesforce, Adobe, and Monday.com is a plus

Pay & Perks:

💻 Fully remote opportunity with about 5% travel

🩺 Medical, dental, vision, life, disability insurance, and Employee Assistance Program

📈 401K retirement plan with company match; flexible spending and health savings account

🏝️ Flex Time Off + company holidays

👶 Up to 14 weeks of paid parental leave

🐶 Pet insurance

The salary range for this position is $90,000 to $105,000 annually; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Cohere is required to provide a reasonable estimate of the compensation range for this role. Individual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment. This role is not eligible for hire in: AK, CA, CO, HI, NY, or WA.

Interview Process*:

Connect with Talent Acquisition for a Preliminary Phone Screening

Meet your Hiring Manager!

Behavioral Interview(s)

*Subject to change

About Cohere Health:

Cohere Health’s clinical intelligence platform and agentic AI-powered solutions connect health plans’ strategic goals and providers’ needs, optimizing the speed, cost, and quality of care. With an enterprise approach that streamlines payer-provider decision-making across the care continuum–including policy, prior authorization, payment accuracy, and more–the company improves collaboration and reduces burden, resulting in up to 8x ROI and 94% provider satisfaction.

With the acquisition of ZignaAI, we’ve further enhanced our platform by launching our Payment Integrity Suite, anchored by Cohere Validate™, an AI-driven clinical and coding validation solution that operates in near real-time. By unifying pre-service authorization data with post-service claims validation, we’re creating a transparent healthcare ecosystem that reduces waste, improves payer-provider collaboration and patient outcomes, and ensures providers are paid promptly and accurately.

Cohere Health’s innovations continue to receive industry wide recognition. We’ve been named to the 2025 Inc. 5000 list and in the Gartner® Hype Cycle™ for U.S. Healthcare Payers (2