Senior Staff Assistant (Contingent Upon Contract Award)

Primary Location: Washington, DC (Primarily On-site)

Additional Locations (as required): Arlington, VA; Philadelphia, PA; Portsmouth, NH; Houston, TX; and Tucson, AZ

Contracting Resources Group, Inc. (CRG) is a Woman-Owned Small Business specializing in several core markets within the Federal Government. Our professional services depth includes communications, acquisitions management, process improvement, program management and evaluation, and IT solutions. CRG is a leading management consulting firm, in part because of our ability to attract the highest quality team members through our emphasis on culture, competitive compensation, and benefits packages. Since 2002, CRG has consistently received top performance ratings from customers and teaming partners and industry recognition, including Inc. Magazine's list of the Fastest Growing Companies in America, the Department of Labor HIRE Vets Platinum Medallion Award, and Best Places to Work awards.

CRG is seeking an experienced Senior Staff Assistant to support our U.S. Department of State (DOS), Bureau of Consular Affairs (CA) client (should we be awarded the contract). The Senior Staff Assistant will provide senior-level administrative, editorial, and operational support to the Deputy Assistant Secretary (DAS) and Managing Directors (MDs). The position requires a strong understanding of Department correspondence and clearance processes, exceptional writing skills, and the ability to coordinate complex, time-sensitive communications across Passport Services and Consular Affairs.

Key Responsibilities:

Prepare, review, edit, and coordinate official correspondence, memoranda, executive briefings, and other Department documents.

Manage and facilitate the timely routing and clearance of complex or high-priority Department correspondence.

Coordinate information flow among senior leadership, Passport Services offices, Consular Affairs, and other Department stakeholders.

Monitor leadership action items, deadlines, and document status to support timely decisions and responses.

Review written materials for accuracy, clarity, consistency, and adherence to established Department procedures.

Support senior leadership with administrative coordination, operational priorities, and special assignments.

Maintain document tracking systems, electronic records, and SharePoint resources.

Identify opportunities to improve correspondence coordination and administrative processes.

Perform other related duties as assigned.

Basic Qualifications:

Minimum four (4) years of professional experience.

Bachelor's degree required.

Active SECRET security clearance required.

Strong writing, editing, analytical, and executive communication skills.

Proficiency in Microsoft Office applications and SharePoint.

Ability to manage complex assignments, coordinate multiple stakeholders, and exercise sound judgment.

Demonstrated experience supporting senior-level administrative or operational activities.

Additional Qualifications:

Experience supporting the Department of State, Bureau of Consular Affairs, or Passport Services.

Knowledge of Department correspondence standards, clearance processes, and executive office operations.

Experience coordinating high-priority documents and communications for senior Government leadership.

Benefits

Full-time employees are eligible for 401(k) and Roth retirement plans, Medical, Dental, and Vision Insurance (for employees and families), Supplemental Insurance, 11 Federal Holidays, and at least three weeks of Paid Time Off (PTO), including sick and personal leave.

CRG is an equal opportunity employer. We make employment decisions based on merit, qualifications, and business need. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other state or federally protected category.