Senior Student Program Coordinator, College of Pharmacy

Job Posting Title:

Senior Student Program Coordinator, College of Pharmacy ----

Hiring Department:

College of Pharmacy ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Exempt from FLSA ----

Earliest Start Date:

Sep 21, 2026 ----

Position Duration:

Expected to Continue ----

Location:

UT MAIN CAMPUS ----

Job Details:

General Notes

This is an on-campus and fully in-person position, with flexibility as determined by supervisor and college leadership, during university closure and semester breaks.

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. Position works in-person. Will be required to work additional hours in early morning or evening, weekends, and occasionally holidays to complete time-sensitive projects or facilitate events and programs. Occasional travel may be required. Drives a University vehicle.

Job Description

The Senior Student Program Coordinator reports directly to the Assistant Dean for Student Affairs and manages student organizations, college-wide student events, and the co-curriculum for the Doctor of Pharmacy (Pharm.D.) program.

Responsibilities

Student Program Management

Assists the Assistant Dean for Student Affairs in the College of Pharmacy to serve as the main point of contact for the Doctor of Pharmacy (Pharm.D.) co-curriculum execution, student organizations, and college-wide student events.

Co-designs the Pharm.D. co-curriculum program. Coordinates logistics related to implementation of programs. Evaluates if program objectives are met and provides recommendations to Assistant Dean for continuous improvements annually.

Plans and executes the full life-cycle of student success programs, from idea generation to assessment; success program events include new student orientation, white coat ceremony, student annual student and faculty recognition events, and the P2 send-off.

Participate in and assists as needed with graduation.

Serves as co-advisor for the Pharmacy Council student governance organization.

Analyzes data to assess the effectiveness of student success activities and implement continuous improvements in strategy to meet college goals. Presents annual reports on co- curricular outcomes each academic year.

College Collaboration

Advances the College of Pharmacy’s goals to promote the retention and success of talent in the Pharm.D. program through pipeline and pathway initiatives.

Develops advising and promotional materials aligned with college branding and marketing best practices to increase attendance and participation in student success programming. Works with the Director of Communications and Marketing to engage students on social media or other platforms related to student success.

Meets with and develops rapport with students, faculty, staff, campus partners, vendors, corporate sponsors, and external stakeholders.

Designs and disseminates communication for admitted students.

Additional Duties

Seeks out information, literature, and trends in higher education and student affairs to apply national best practices in the College of Pharmacy Pharm.D. co-curriculum programs. Participates and presents our efforts and outcomes at student affairs and higher education professional society conferences.

Trains, supervises, mentors, and evaluates undergraduate student assistants.

Serves on other college and university committees and working groups as requested.

Additional duties as assigned.

Required Qualifications

Bachelor’s degree

Three years of experience in student program administration or program coordination

Proficiency in use of Microsoft Office, including Outlook calendaring, Word, PowerPoint, Excel, and Teams

Demonstrated expertise in large-scale event management and budget administration

Strong project management capabilities with a proven track record of managing concurrent timelines

Demonstrated excellent organizational skills and attention to detail

Preferred Qualifications

Master’s degree in higher education, student affairs, social work, or similar degree

More than 3 years of experience in student program administration or program coordination

Demonstrated excellent written and verbal communication and interpersonal skills to effectively communicate with internal and external constituents

Experience with university mainframe and working with university-approved vendors

Professional experience with student advising

Experience with health professions education (e.g., Pharmacy, Medicine, Nursing, Dentistry) or graduate professional student affairs

Proficiency with advanced technological tools (e.g., Qualtrics, Canvas, Canvas, Power BI, web/social media tools)

Relevant education and expe​rience may be substituted as appropriate

Salary Range

$58,000+ depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

May require occasional lifting and moving

Use of manual dexterity

May be required to travel and work additional hours and weekends

Required Materials

Resume

Letter of Interest

List of 3 Professional References; at least one reference should be from a supervisor

*Applications may not be reviewed if all required materials are not submitted*

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at l