Site Coordinator - Adult Athletics

Site Coordinator - Adult Athletics

Part-time, benefitted, nonexempt, AFSCME-represented position

APPLICATION CLOSING DATE:

Open to current Willamalane employees only through 5PM on 11/12/2026

All applications due by 5PM on 11/20/2026

Desired start date 12/14/2026

JOB DESCRIPTION:

General Statement of Duties : Plans, organizes, implements, promotes, and oversees program activities in Adult Athletics programs ensures safety of adults who are participating in the program, and does related work as required.

Distinguishing Features of the Class :

An employee in this classification is responsible for the day-to-day operations of Adult Athletics programs. The Site Coordinator holds ultimate responsibility for the safety of all the participants and program staff on site. Work is performed under the supervision of the Athletics Supervisor who reviews work primarily on the basis of results attained, feedback from participants, and direct observation. Supervision is not normally a responsibility of positions in this classification. However, as the lead worker at the site, incumbents may be responsible for overseeing the work of designated staff and volunteers working at the program site.

Examples of Essential Duties Performed:

(Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)

Help set up, monitor, and act as on-site lead during the program.

Monitor participant safety with various measures. Ensure the safety of all participants and program staff at the site.

Act as lead worker to assigned staff and volunteers, which may include assigning and reviewing work, putting together the schedule of working hours, program specific training, providing input to performance evaluations, assisting in the recruitment of site staff, and providing work assistance as required.

Handle disciplinary problems with patrons.

Promote programs, classes, and activities by talking to the participants; organizes information for and prepares program calendar; organize and maintains informational bulletin boards.

Maintain and submit, in a timely manner, all appropriate records; prepare reports related to programs and activities, including daily logs, incident reports, and attendance sheets. Submit weekly numbers to supervisor on attendance.

Respond to a variety of questions, concerns, and/or complaints from participants, staff, and the general public.

Establish and maintain communication with direct supervisor, adult sports coordinator, site staff, facility front desk, community partners, and participants.

Act as on-site contact to handle transitions, emergency situations, room schedules, and facility concerns related to designated programs.

Attend all staff meetings trainings as requested.

Administer First Aid/CPR and respond to emergencies as required.

Order, purchase, and organize necessary supplies.

Assist in conducting surveys for periodic program evaluations.

Desirable Qualifications:

Experience in mentoring and coaching peers within a team environment

Experience developing and delivering training related to Athletics.

Strong interpersonal communication skills and ability to contribute as a team member in a fast-paced, diverse work environment.

Ability to exhibit problem solving skills.

Knowledge : Considerable knowledge of behavior management systems, planning and implementing athletics activities, and record keeping.

Skills : The administration of basic First Aid and CPR. Familiarity with basic computer operations and software.

Abilities : Effective written and verbal communication; Work well with patrons in the program, spectators watching the program, and staff. Work independently with limited onsite supervision calmly, and effectively in emergency situations. Deal effectively with behavioral problems. Assign and review the work of others, maintain records, and prepare accurate reports.

Physical Demands of the Position : While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility including the ability to move materials weighing up to 50 pounds on a regular basis such as boxes/bags of activity materials, snack foods, chairs, bleachers, tables etc. Manual dexterity and coordination are required over 50% of the work period while working with patrons in activities. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to the disability and the ability of the hiring department to accommodate the limitation.

Necessary Special Requirements : Possession of or ability to obtain current First Aid and CPR certificates; possession of or ability to obtain a valid Oregon driver’s license.

Because this job is considered safety sensitive, a drug screen test and criminal background check will be required prior to employment.

Additional Information:

Hours/Shifts:

Sunday 2:30-8:30pm, Monday 3:30-9:30pm, Tuesday 3:30-9:30pm, Wednesday 3:30-9:30pm, Thursday 3:30-9:30pm.

Schedule may vary depending on departmental needs; will include daytime, evening, and weekends.

This is a benefited position represented by AFSCME Council 75.

Drug Free Workplace

This job is considered safety sensitive; therefore, a drug screen test and criminal background check will be required prior to employment.

Oregon Pay Equity

Willamalane Park and Recreation District determines starting pay based on the applicant's relevant education, experience and training within the wage and salary range for the position. This process is consistent with Oregon pay equity laws .

Equal Opportunity Employer

Benefits

Paid sick leave beginning with date of hire.

Paid holidays (11 District-recognized holidays plus one floating holiday per calendar year).

Medical and dental, life, and long-term disability insurance, 1st of the month following date of hire.

Annual cost of living increase (up to 4% as approved by the Board).

Merit increase (3%) upon successful completion of probationary period and then annually.

Additional $1/hour increase upon successful completion of a Spanish competency test.

Retirement benefits after completing probationary period.

Voluntary deferred compensation and flexible spending programs.

Discount on selected childcare programs (see Policy Manual for restrictions).

25-percent discount on certain recreation programs.

Free use of pools for lap and play swim for employee and family.

Free use of fitness center for employee and family.

Free Wellness programs for employee.

Payroll direct deposit is available.