Site Coordinator - Thrust Institute of Maintenance

Description

The Site Coordinator supports the day-to-day administration and coordination of training programs within a Federal Aviation Administration Part 147-approved Aviation Maintenance Technician School (AMTS). This role ensures students progress through the program in alignment with curriculum requirements, regulatory standards, and institutional expectations.

The Site Coordinator serves as a central point of contact between students, instructors, operations, and student services, helping drive student success, maintain compliance, and ensure a well-organized and efficient training environment.

Requirements

Program Coordination & Student Progression

• •Track student progression through the A&P curriculum (General, Airframe, Powerplant)
• •Monitor attendance, academic performance, and completion of required competencies
• •Ensure students are meeting program milestones and graduation requirements
• •Identify at-risk students and coordinate support plans with instructors and leadership

Scheduling & Academic Support

• •Coordinate class schedules, instructor assignments, and lab/shop availability
• •Support efficient classroom and lab utilization across cohorts
• •Assist in managing capacity, start dates, and program pacing

Compliance & Documentation

• •Maintain accurate student training records in accordance with Part 147 requirements
• •Ensure documentation aligns with FAA standards, including hours tracking and competency completion
• •Prepare and support audits, including FAA inspections and internal compliance reviews
• •Assist with maintaining Training Course Outlines (TCOs) and supporting documentation

Student Experience & Communication

• •Serve as a primary point of contact for students regarding schedules, program expectations, and progression
• •Provide clear guidance on program requirements, testing timelines, and next steps
• •Partner with Student Services and Admissions to support onboarding and retention efforts

Testing & Certification Coordination

• •Assist in coordinating student readiness for FAA written, oral, and practical exams
• •Track eligibility for testing and ensure required documentation is complete
• •Support communication with Designated Mechanic Examiners (DMEs), if applicable

Cross-Functional Collaboration

• •Work closely with:
• •Site Lead & Instructors (daily program delivery)
• •Admissions (enrollment and cohort planning)
• •Student Services (retention and support)
• •Leadership (program performance and reporting)

Support continuous improvement initiatives related to curriculum delivery and student outcomes

Qualifications

• •2+ years of experience in program coordination, education, operations, or administrative roles
• •Strong organizational and time management skills
• •High attention to detail, especially in recordkeeping and compliance
• •Excellent communication and interpersonal skills
• •Proficiency with spreadsheets, student information systems, and scheduling tools
• •Experience in an aviation maintenance environment or technical training school preferred
• •Familiarity with FAA Part 147 regulations and AMTS operations preferred
• •Experience working with A&P students, instructors, or maintenance teams preferred