Southern Africa Regional Hub Programs and Operations Coordinator

About Ashesi University

Ashesi's vision is a flourishing Africa whose leaders make ethical decisions in the best interests of their communities, and where innovation drives economic, cultural and social growth. We educate leaders who will make this vision a reality, and we collaborate with other institutions to multiply this work.

Joining Ashesi means becoming part of a vibrant community dedicated to excellence, innovation, and a transformed Africa. We provide opportunities for everyone to do their most meaningful work, through cross-functional collaboration in an environment that encourages intellectual and personal growth.

If you're seeking an environment that values diverse contributions, supports professional development, and enables you to work with purpose, come join our team.

About the Education Collaborative

The Education Collaborative spearheads a model of collective engagement that promises to significantly reshape higher education outcomes for students. This transformative scale initiative adopts a network approach that fosters trust and collective commitments among higher education leaders and stakeholders to generate sustainable results within the systems they govern and influence. By 2030, The Education Collaborative aims to build a 140-member network that serves at least one million students, educating ethical, entrepreneurial leaders capable of creating jobs, advancing industries, and driving economic growth across Africa. Our focal areas reflect the pressing developmental needs and trends in higher education in Africa. Currently covering trending needs in entrepreneurship and employability development, ethics and leadership, and faculty development and research.

• Reports to: Southern Africa Regional Hub Director
• Department: The Education Collaborative

Location: Southern Africa Region

• Role Purpose
• The Hub Programmes and Operations Coordinator provides essential administrative, operational, and coordination support to ensure the effective delivery of Hub activities and member engagements. The role supports the Director and Operations team by coordinating meetings and events, maintaining accurate records and tracking tools, and supporting communication and engagement with member institutions. Through strong organization, follow-through, and attention to detail, the coordinator helps ensure that Hub programs, committees, and convenings run smoothly, and that progress against the annual work plan is consistently tracked and reported.

Key Responsibility Areas

Administrative & Coordination Support

Coordinate calendars, meetings, virtual sessions, travel, and logistics for Hub committees and member engagements.

Prepare and organize agendas, briefing notes, minutes, presentations, and follow-up materials in line with established standards.

Maintain well-organized digital filing systems and records.

Support the Director with inputs and documentation for quarterly and annual performance updates.

Member Engagement & Records Management

Maintain accurate databases of Hub members, engagement activities, and participation.

Coordinate member communications and Comms Connect engagements for Associate and Consortium members.

Support member status progression processes and compile periodic status updates.

Track and maintain records of Hub-supported grants and related initiatives.

Operations & Event Support

Support planning and delivery of Hub events, workshops, and convenings, including venues, travel, accommodation, catering, and vendors, in collaboration with the Operations team.

Maintain and update operational checklists to support consistent and efficient delivery of recurring Hub activities.

Monitoring, Tracking & Reporting

Maintain tracking tools for Hub activities aligned with the annual work plan.

Monitor progress of activities and flag delays or deviations for follow-up.

Collect and compile feedback and outcomes from Hub events and member engagements, including partnerships, initiatives, and progression milestones.

Maintain an up-to-date overview of Hub engagements across initiatives and programs within The Education Collaborative.

Be on top of, and know about, all Southern Africa hub engagements in ALL initiatives and programs in the Education Collaborative

Other responsibilities as assigned by Director in line with role.

Relevant Skills and Qualifications

At least a bachelor’s degree in business administration, Education, Project Management, or a related field.

Prior experience in project or program coordination, operations support, or stakeholder engagement.

Strong written and verbal communication skills, with the ability to engage effectively with diverse institutions and partners.

Proficiency in Microsoft Office and familiarity with project management and virtual collaboration tools.

Strong organizational skills with the ability to manage multiple tasks and track progress across activities.

Experience supporting research, data collection, or synthesis of findings is an advantage.

Excellent writing and documentation skills for reports, meeting summaries, and event documentation.

High attention to detail and the ability to manage administrative processes efficiently.

• What We Offer:
• Our success is driven by our people, which is why we offer a comprehensive compensation package. Compensation at Ashesi is regularly reviewed against industry benchmarks, and total compensation includes health insurance, retirement benefits, and paid leave, which are designed to support the holistic well-being of our staff. We also invest in continuous learning, development and research opportunities, allowing our teams to grow with the university and achieve meaningful impact.

• Commitment to Diversity :
• Ashesi is dedicated to building a diverse and inclusive staff and faculty. We encourage applications from candidates who will enrich and contribute to the cultural and academic diversity of our university.

Disability Confident:

Ashesi University is committed to taking positive steps to employ, keep and develop the abilities of staff with disabilities.