Spa Coordinator / Front Desk

About Us

We are a boutique medical aesthetics spa specializing in advanced skin care treatments and injectable services. We are seeking a highly professional, detail-oriented Spa Coordinator to serve as the cornerstone of our client experience. This is a client-facing leadership role that requires exceptional communication skills, a genuine passion for the aesthetic industry, and the ability to drive both service and retail excellence.

Key Responsibilities

Serve as the first and lasting point of contact for all clients, delivering a consistently warm, polished, and professional experience

Manage all aspects of appointment scheduling, confirmation, and follow-up for facial treatments, skin care services, and injectable consultations

Handle multi-line phone communications with professionalism and efficiency, converting inquiries into booked consultations

Accurately process point-of-sale transactions, client records, and gift certificate sales

Maintain the reception area and retail boutique to the highest standards of presentation at all times

Client Education & Sales

Develop and maintain thorough knowledge of all services offered, including facial treatments, advanced skin care protocols, and aesthetic injectables

Confidently present service offerings, membership programs, and retail skincare products tailored to each client's needs and goals

Meet and support individual and team sales performance benchmarks

Operations & Team Support

Coordinate clinical staff scheduling and workflow to ensure seamless, on-time service delivery

Assist with inventory management, product stocking, and boutique organization

Participate in staff meetings, training sessions, and ongoing education initiatives

Support the planning and execution of in-office events, promotions, and community marketing efforts

Assist in onboarding and mentoring new front desk team members

Qualifications/Preferred Skills

Minimum 2 years of experience in a medical spa, luxury spa, or upscale hospitality or retail environment

Familiarity with aesthetic injectable services and terminology

Demonstrated experience in client-facing sales and service roles

Proficiency with appointment scheduling and practice management software

Bilingual English/Spanish (a plus)

Flexibility to work Saturdays as part of a regular schedule

Professional Attributes

The ideal candidate presents with a polished, professional appearance and embodies the standards of a high-end aesthetic practice. They are self-motivated, organized, and composed under pressure. They communicate with clarity and warmth, demonstrate strong attention to detail, and approach every client interaction with genuine care and hospitality. A collaborative spirit, positive attitude, and commitment to continuous learning are essential.