Space and Facilities Specialist

Summary

The United States District Court for the Eastern District of Virginia is seeking qualified applicants for a Space and Facilities Specialist in Norfolk, VA. This position is organized in the administrative section of Clerk's Office and reports to the Space and Facilities Supervisor. Priority consideration given to applications received by October 13, 2026.

Duties

Monitor, coordinate and react to day-to-day facilities management issues. Identify, recommend and track needed construction, tenant alterations, cyclical maintenance, furnishings, and other space and facilities services. Evaluate and monitor contract performance. Manage, review and accept work performed to address building operations and construction project requirements. Assess, document, prioritize and respond to project issues. Participate in project meetings as a representative advisor to senior Court managers. Ensure construction compliance. Prepare progress reports and provide updates to appropriate judicial officers. Prepare and submit Reimbursable Work Authorizations (RWA) for GSA-managed construction and renovation projects. Verify RWA charges and authorize payment. Procure supplies, equipment, services and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan, coordinate and receive deliveries. Prepare specifications, solicitations, and requests for quotes. Assess requests for goods and services to ensure they are allowable under limitations, restrictions and policies as well as determine availability of funds. Identify and maintain a list of vendors. Negotiate for best price. Review, evaluate, verify and process invoices and prepare payment requests. Review accounting records and reconcile accounts. Adhere to the Guide to Judiciary Policies and Procedures and the Judiciary Procurement Program Procedures. Adhere to the court's internal controls procedures. Responsible for the custody, control, and record inventory of government-owned property, as appropriate. Ensure the disposition of excess equipment and furnishings. Schedule department, division, staff, and judge moves. Coordinate with IT and the U.S. Marshal Service for system requirements for move projects. Maintain the District's occupant emergency program and the facilities security committee, as needed. Additional duties as assigned.

Qualifications

Must have a minimum of two years specialized experience working in design, construction or a facilities-related capacity which can include facilities management, project management or space planning. Experience with GSA and familiarity with their procedures and regulations as they relate to space and facilities is desired. Must be capable of obtaining the required certifications for procurement and space and facilities. Moderate lifting, climbing, and moving equipment/furniture are required. Bachelor's degree preferred.

Education

High School graduation or equivalent required. College degree preferred.