Specialist, Meeting Services -- Pharmaceutical Congress/Conference

When our values align, there's no limit to what we can achieve.

At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

🎯 An Exciting Opportunity in Congress & Event Management

Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.

📌 About the Role

You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.

🔑 Key Responsibilities

Congress & Event Management

• •Lead congress delivery across all operational phases
• •Oversee delegate travel and international meeting logistics
• •Conduct site visits and manage on-site delivery
• •Recommend venues and ensure compliance with industry guidelines

Project Execution

• •Lead project planning and maintain oversight of deliverables
• •Manage supplier communication and resolve issues proactively
• •Meet tight deadlines and provide quality control guidance

Client Relationship Management

• •Manage client expectations and scope changes
• •Attend and lead client meetings and provide regular status updates
• •Identify opportunities for follow-on business

Finance & Budget Management

• •Ensure accurate project scoping and budget management
• •Monitor profitability and financial compliance
• •Communicate cost implications to management

Specialized Knowledge

• •Maintain expertise in virtual meeting platforms and registration tools
• •Stay current on industry knowledge, SOPs, and supplier landscape
• •Work with minimal supervision and provide cover for Senior Specialist

✅ Essential Requirements

Congress & Event Management Experience (REQUIRED)

• •Proven conference and event organization experience
• •Relevant experience in pharmaceutical, clinical research, or healthcare
• •Demonstrated ability to manage meetings on time with high quality
• •Strong understanding of international congress logistics

Core Skills & Competencies

• •Client-focused approach with professional communication skills
• •Strong problem-solving and organizational abilities
• •Technical expertise in meeting management tools and registration software
• •Proficiency with Word, Excel, and PowerPoint
• •Flexible attitude and willingness to work in matrix environments

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence

• Education
• Bachelor's Degree (REQUIRED)

🌟 Why Join Parexel's Meeting Services Team?

• •Lead complex, high-profile projects in clinical research and pharma
• •Work with prestigious international clients
• •Develop expertise in a specialized, growing field
• •Collaborate with talented colleagues across Account Management and Operations
• •Make real impact on critical industry events

🚀 Ready to Make Your Mark?

If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.