Sr. Admin Executive

Job Title: Sr. Admin Executive

No of Position: 1

Experience: 4+ years

Qualification: Bachelor’s degree in Design or Computer Science or related field

Work Location: Ahmedabad (Inventyv Software Services Pvt. Ltd.)

Role & Responsibilities:

• •Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.
• •Supervise and coordinate security, office support staff, and other facility services .
• •Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
• •Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
• •Conduct regular office inspections, address issues, and ensure timely corrective actions.
• •Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
• •Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
• •Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
• •Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
• •Handle employee and management administrative requests and coordinate with internal teams and external agencies.
• •Identify opportunities for process improvement, cost optimization, and efficient administration.

Skill Requirement:

• •Strong experience in office administration, facilities management, workplace management, or a similar role.
• •Strong experience in vendor management, coordination, office maintenance, and administrative operations.
• •Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards.
• •Good negotiation, communication, coordination, and problem-solving skills.
• •Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously.
• •Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation.
• •Ability to take ownership of office-related issues and ensure timely resolution.
• •Good MS Office/Google Workspace skills and ability to maintain administrative records and reports.
• •Proactive, organized, responsible, and service-oriented approach.