Sr. Executive

Job Description: Store – Senior Executive

Department: Projects (Site Stores)

Project: Kadana Projects

Location: Project Site – Kadana (with site/store operations)

Reporting To: Project Manager

Employment Type: Full-time (On-site)

Role Purpose

Responsible for end-to-end site stores operations including receipts, storage, issuance, documentation, inventory control, and coordination with Procurement, QA/QC, Finance, and Project Execution to ensure material availability, zero stock-outs, and compliance with company policies and statutory norms.

Key Responsibilities

1) Receiving & Documentation

• •Verify incoming materials against PO/Challan/Invoice , ensure quantity & quality with QA/QC .
• •Prepare and post GRN/MRN entries in ERP (SAP/Oracle/Tally/Zoho or company system).
• •Maintain inward registers, batch/heat numbers , test certificates, and inspection reports .
• •Handle return to vendor (RTV) , rejection notes, and debit notes.

2) Storage, Preservation & 5S

• •Ensure proper binning, labeling, and stacking as per material category (electrical, mechanical, consumables, spares).
• •Implement FIFO/FEFO ; ensure safe storage for critical/fragile/hazardous items.
• •Maintain 5S , housekeeping, and EHS standards (MSDS, PPE, fire safety).

3) Issues & Consumption Control

• •Issue materials against approved indents /MRN; validate approvals as per DOA.
• •Track material consumption vs BOQ ; flag variances and potential wastage.
• •Manage returnable/non-returnable tools and contractor issue registers .

4) Inventory Management & Accuracy

• •Drive daily cycle counts , monthly stock takes , reconciliation & variance analysis.
• •Maintain reorder levels, min-max , safety stocks; trigger PR for replenishment.
• •Monitor slow/non-moving and excess inventory; propose liquidation/transfer.
• •Periodic reporting: Stock Ageing, Inventory Valuation, Stock Accuracy % .

5) Logistics & Coordination

• •Coordinate with Procurement/Vendors for delivery timelines and shortages.
• •Liaise with Transporters for in-bound materials; manage unloading, gate entries.
• •Work with Finance for GR/IR reconciliation , invoice matching, and e‑way bill / GST documentation.

6) Compliance & Audit

• •Ensure adherence to SOPs, DOA, QA/QC , and audit requirements.
• •Maintain calibrations for measuring devices; ensure safe custody of HSD/lubricants (if applicable).
• •Support internal/external audits , close NCs within timelines.

Required Skills & Qualifications

• •Education: Graduate/Diploma in Stores/SCM/Engineering/Commerce.
• •Experience: 5–8 years in site stores/industrial stores (EPC/Manufacturing/Steel/Power/Battery/Chemicals preferred).
• •ERP/Tools: SAP/MM or equivalent ERP, Excel/Google Sheets , inventory scanners, basic Power BI (nice-to-have).
• •Knowledge:GRN/MRN, MRP, PR/PO , RGP/NRGP, FIFO/FEFO , stock audits, valuation.
• •Basic GST & e‑way bill flow, QA/QC coordination, HSE & 5S .

Competencies: Accuracy, ownership, planning & prioritization, stakeholder coordination, integrity.