Sr. Facilities Specialist

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Key Responsibilities

Workplace Experience & Daily Operations

• •Help Desk Management: Oversee the Facilities ticketing queue, rapidly responding to employee requests regarding temperature adjustments, desk modifications, lighting, equipment, ergonomics, and daily comfort.
• •Onboarding Logistics: Process weekly new hires on a weekly basis by managing security badge photos, setting up their workstations, and providing them office tours.
• •Floor Operations: Conduct morning and afternoon walkthroughs to ensure conference rooms, copier/printer stations, and breakrooms are clean, fully stocked, and organized.
• •Mail Room: Manage incoming and outgoing mail, sorting and shipping packages as needed.
• •Site Leadership Team: Represent Real Estate & Facilities team in meetings.

Space Management & Furniture Logistics

• •Space Planning: Maximize layout efficiency, coordinate internal desk moves, and maintain accurate data within the space management system to deliver monthly reports to leadership.
• •Event Configuration: Set up workstations and configure flexible training or all-hands areas for corporate events.

Vendor Management & Procurement

• •Contractor Supervision: Oversee third-party vendors for data center HVAC, courier services, vending, and furniture vendors to ensure high quality and minimal business disruption.
• •Inventory Control: Monitor and order office supplies and kitchen/vending snacks, coffee, and beverages to sustain critical stock levels.
• •Financial Administration: Submit purchase requests, track invoices and process vendor payments against Purchase Orders as required, maintain service contracts and compliance documents.

Landlord Relations, Health, Safety & Sustainability

• •Base Building Coordination: Work with building engineers for timely resolution of lease-covered structural, mechanical, plumbing, and janitorial issues.
• •Emergency Response: Act as the on-site lead for the Emergency Response Team (ERT), coordinating external safety certifications and participating in landlord-led annual fire drills.
• •Emergency Availability: Remain on-call 24/7 to respond to building alarms, safety alerts, and urgent maintenance disruptions.
• •Sustainability & Regional Support: Regularly collect and provide utility data from regional landlords to the Sustainability Team, and coordinate with remote Central Region offices as needed.

Technical & Industrial Maintenance

• •System Troubleshooting: Work with building engineers to troubleshoot and guide repairs for building HVAC, plumbing, electrical, and mechanical systems.
• •Safety Adherence: Promote and enforce safe work practices aligned with OSHA guidance and standard safety regulations.

Required Qualifications

• •Experience: 2-4 years of experience in facilities maintenance, workplace operations, or premium corporate hospitality environments (high-tech or Class A office experience preferred).
• •Education: High school diploma or GED required; Associate degree or higher in business, facilities management, or a related field preferred.
• •Technical Skills: Proficiency with Microsoft Office, facility management software and workplace ticket queues, as well as general knowledge of basic building systems, HVAC, plumbing and electrical.
• •Communication & Interpersonal Skills: Excellent communication skills to interact effectively with software engineers, company executives, and third-party vendors.
• •Physical Demands: Ability to lift up to 50 lbs. and comfortably manage physical, on-the-floor office tasks.
• •Valued Certifications: Professional certification is highly valued (e.g., IFMA FMP/CFM, or LEED Green Associate).

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