Sr Manager, Congress Management

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfill their aspirations. Join Gilead and help create possible, together.

Job Description

As a Sr Manager, Congress Management, at Gilead you will...

Key responsibilities :

As a Senior Manager, Global Congress Center of Excellence, you will play a critical role in managing the execution of congress operations across Gilead and Kite. This position supports the establishment and coordination of Core Congress Committees and Sub-Teams to ensure a standardized, consistent, and best-in-class congress planning process.

This role reports to the Director, Congress Orchestration within the Global Congress Center of Excellence (CoE), part of the Global Commercial Operations organization.

Key Responsibilities:

Congress Planning & Execution

Drive project execution and cross-functional coordination for global Tier 1 and Tier 2 congresses

Partner with the Congress Orchestrator to develop congress strategies and recommendations aligned with therapeutic area objectives

Maintain event timelines, ensuring all deliverables are met

Oversee compliance reviews and VEM processes

Committee & Team Leadership

Support and lead Core Congress Committees and Sub-Teams, ensuring clear objectives and alignment with overall strategy

Facilitate planning cadence for therapeutic area-specific meetings, exhibit booths, and symposia

Serve as primary point of contact for associations regarding timelines, sponsorships, and program details

Project Management & Operations

Manage exhibit booth execution and onsite operations, including agency coordination and “run of show” for internal meetings

Own and maintain asset trackers, congress master decks, and pre-/post-conference materials

Lead project management platforms (e.g., ASANA) and oversee budget management, including financial reconciliation and cross-charge processes

Manage work order and purchase order processes for non-logistics vendors and congress sponsorships

Communication & Reporting

Assist in developing congress communication plans, including leadership updates, newsletters, and meeting agendas

Ensure metrics are established and tracked to inform future decision-making and elevate the Global CoE to “best in class”

Compliance & Collaboration

Partner with Compliance, Legal, and Regulatory to ensure all activities and materials meet regulatory standards

Coordinate closely with Global Congress CoE, U.S., Affiliate teams, and Kite to ensure seamless planning and execution

Travel

Up to 30%, including domestic and international meetings

Basic Qualifications:

Bachelor’s Degree and Eight Years' Experience

OR

Master’s degree and Six Years' Experience

OR

Advanced Degree (e.g., PharmD, PhD)

Preferred Qualifications:

Relevant pharmaceutical, biotech or medical device industry experience in congress management, operations, and/or marketing.

Regional or global experience preferred; U.S. experience essential

Proven ability to independently lead high-visibility strategic projects, translating strategies into actionable plans with defined resources, tactics, and measurable outcomes

Exceptional interpersonal, verbal, and written communication skills, with demonstrated success influencing across a matrixed global organization

Experience engaging senior and executive leadership, presenting strategic plans clearly and concisely for endorsement

Strong strategic and analytical mindset, with the ability to interpret complex issues and provide innovative, cross-functional recommendations

Demonstrated excellence in project management, including managing multiple priorities and delivering quality results in fast-paced environments

Expertise in global pharmaceutical planning, including development and execution of strategic and tactical plans, and budget management

Leadership Expectations:

Create Inclusion

Champion the value of diverse perspectives within your projects and teams. Model inclusive behaviors and embed diversity principles into collaboration and decision-making processes.

Influence Without Authority

Build trust and credibility across functions. Leverage strong communication and relationship skills to gain alignment and deliver results without formal reporting lines.

Empower Teams and Drive Collaboration

Connect teams to organizational priorities by aligning goals and removing barriers. Foster accountability and enable cross-functional collaboration to achieve shared objectives.

Demonstrate Emotional Intelligence and Professional Maturity

Show adaptability, empathy, and sound judgment in dynamic environments. Maintain composure under pressure and communicate with clarity and respect to build confidence and engagement.

People Leader Accountabilities:

Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.

Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.

Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem .

The salary range for this position is:

Bay Area: $146,540.00 - $189,640.00.

• Other US Locations: $133,195.00 - $172,370.00.
• Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex , age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable