Staff Assistant

Summary

This position is located in the Drug Enforcement Administration (DEA), San Antonio Field Division. This position(s) primary purpose is to serves as the principal administrative and operational support assistant to the Special Agent in Charge (SAC).

Duties

As a your typical work assignments may include: Manages the SAC's calendar, appointments, correspondence, travel, and daily administrative priorities; prepares briefing materials, itineraries, agendas, and correspondence; and tracks delegated actions to ensure timely completion. Coordinates information and administrative guidance between the SAC, Field Division SAC offices, District and Resident offices, headquarters components, and other stakeholders to promote consistent communication and regional alignment. Compiles, reviews, and analyzes staffing, workload, travel, resource, and operational data from multiple field divisions; prepares summaries, status reports, and briefing materials to support regional oversight, planning, and executive decision-making. Plans and coordinates regional meetings, conferences, inspections, and special events; develops agendas and supporting materials; documents outcomes; and supports sensitive or high-priority projects and agency initiatives. Assists in implementing and monitoring compliance with agency policies and procedures; reviews administrative processes and recommends improvements; maintains official files, records, and databases; and ensures sensitive information and travel documentation are properly managed.

Qualifications

For more information on eligibility requirements see: DEA Employment Eligibility Applicants must meet the required qualification requirements described below by the closing date of the announcement. If you are qualifying based on education or if there are mandatory education requirements listed below, you MUST submit a copy of your college transcripts with your application. Applicants applying for the GS-09 level must meet one of the following requirements: A) Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-7 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following and your experience includes performing ALL of the tasks listed as part of your regular duties: 1) Providing administrative support, including calendar management, travel coordination, and preparing correspondence; 2) Reviewing and analyzing information to assist management with administrative planning; 3) Coordinating administrative activities and communicating guidance to staff. OR B) Education: Master's or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR LL.B or J.D., if related. NOTE: Graduate education must provide the applicant with the knowledge, skills, and abilities necessary to do the work of the position. OR C) A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 18) by 18. Add the two percentages. Applicants applying for the GS-11 level must meet one of the following requirements: A) Have at least one full year of specialized experience that is at least equivalent to work performed at the GS-9 grade level. Specialized experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying experience must demonstrate the following and your experience includes performing ALL of the tasks listed as part of your regular duties: 1) Providing administrative support, including calendar management, travel coordination, and preparing correspondence; 2) Analyzing information and providing recommendations to management to support decision-making; 3) Coordinating administrative operations and providing guidance to staff; 4) Identifying and recommending improvements to administrative procedures and/or processes. OR B) Education: Three full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree NOTE: Graduate education must provide the applicant with the knowledge, skills, and abilities necessary to do the work of the position. OR C) A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Additional information on the position qualification requirements are located in the Office of Personnel Management's (OPM) Qualifications Standards Handbook. Time-In-Grade Requirement: Applicants must meet time-in-grade and time after competitive appointment requirements by the closing date of this announcement.

Education

See the qualification section of this vacancy announcement for education requirements. Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. For a list of accredited organizations recognized as specializing in interpretation of foreign education credentials, visit: www.naces.org/members.php. If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned.