Student Affairs Coordinator

Description

Position Title: Student Affairs Coordinator

Department/Unit: Student Affairs

Classification: Coordinator II

Status (exempt/non-exempt): Non-Exempt

Salary: $21.35 - $21.78 Per Hour

Reports to: Dean of Academic Foundation & Student Success

FTE/Percentage: 100%

Annual/Academic year: Annual

Location: On-Site Position

Regular telework is not a feature of this position. At the supervisor's discretion, exceptions may be approved for special projects or responsibilities requiring focused work time.

Benefits and Insurances

• •Employer premium support for Medical, Dental and Vision Insurance
• •Optional employee paid insurance - life, AD&D, Short Term Disability
• •Paid time off – vacation, personal hours, sick
• •Paid holidays
• •Oregon PERS retirement
• •Tuition waivers

This Position posting has a Closing date of 11/20/2026

An Application is complete when the following have been uploaded:

• •A Resume
• •A Cover Letter

Oregon Coast Community College (OCCC) is shaping the future of higher education in Lincoln County.

In support of our mission, all OCCC employees demonstrate commitment to:

• •Participation in cross-functional collaboration across the College.
• •Continuous improvement.
• •Understanding that student success is at the center of every staff position at the College.
• •Having an entrepreneurial mindset and propensity to “see what is possible.”
• •Exhibit collegiality and respect for everyone.
• •Being excited about and committed to advancing OCCC’s future

Position Summary

This position provides comprehensive administrative and operational support to Student Affairs. The Coordinator serves as the department's primary point of contact for students, employees, and the public, providing information, referrals, and administrative support that promotes student access, engagement, and success.

Duties and Responsibilities

Student Support

• •Greets students and the general public, directs visitors, instructors, and students to proper locations throughout campus.
• •Responds to requests for general information about the College.
• •Handles phone calls of a general nature, providing information accordingly or putting the caller in touch with appropriate OCCC personnel.
• •Handles confidential information in compliance with FERPA regulations.
• •Serves as a general resource in the use of College’s Student Information System, by providing direction and technical assistance at a basic level when navigational problems or general trouble shooting needs arise.

Student Affairs Support

• •Process admission applications, providing data validation and entry as needed.
• •Provides outreach to students in all phases of the admissions process.
• •Coordinate and participate in campus wide student success initiatives
• •Provides support to all Student Affairs events, including welcome week, recruitment, graduation, and other related activities.
• •Coordinates various outreach events including high school visits, college tours, and CTE day in collaboration with the Dean of Academic Foundation and Student Success.
• •Maintains inventory and coordinates the purchase and replenishment of office and outreach supplies.
• •Maintains departmental records, forms, and procedures.
• •Provides backup for Academic Affairs support functions and maintains cross-training to ensure uninterrupted service during staff absences and peak workload periods.

Miscellaneous

• •Participates in training, in-services and professional development
• •Supports student success through participation in college committee work and/or related activities.
• •Performs other duties, as assigned, that support the College’s mission.

The list of essential functions is intended to be representative of the tasks performed by this position. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Supervisory Responsibility

This position has no formal supervisory responsibilities but may lead the work of student, volunteer, and/or temporary staff assigned to the area.

Lead Work Responsibilities Include:

• •Training and orienting new hires.
• •Providing direction on work assignments.
• •Offering guidance and answering questions to ensure work is completed effectively.

Requirements

Qualifications

Minimum Qualifications

• •Minimum of a high school diploma or equivalent.
• •Two years (2) of experience coordinating office operations, scheduling, and/or event logistics.

Preferred Qualifications

• •Experience in higher education
• •Associate degree or coursework in business, office administration, or a related field.

Knowledge, Skills, and Abilities Qualifications

• •Demonstrated ability to provide professional customer service and work effectively in a fast-paced office environment in a variety of modalities.
• •Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.) and Zoom.
• •Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms.
• •Demonstrated skill of time management and multi-tasking, with an attention to detail despite frequent interruptions.
• •Demonstrated ability to use discretion and good judgment regarding confidential information.
• •Ability to exercise independent judgment in complex and new situations.
• •Ability to coordinate projects and work independently, as well as independently set priorities to meet the demands of the position.
• •Ability to meet and work effectively with people across multiple levels of the organization.

Working Environment & Physical Requirements

While performing the duties of this position, the employee is regularly required to:

• •Sit, stand, walk, see, speak, and hear.
• •Move throughout offices, classrooms, laboratories, and campus facilities.
• •Use hands and fingers to operate computers, equipment, and office machinery.
• •Reach with hands and arms.
• •Occasionally bend, stoop, push, pull, and lift.
• •Occasionally lift and/or carry up to 25 pounds.
• •Maintain visual acuity sufficient to review documents and operate a computer.
• •Hear and respond effectively in conversational settings.
• •Work in an office environment with routine interruptions and background noise.
• •Work in specialized instructional, laboratory, or aquarium environments, as applicable.

Assignment may include work at all primary OCCC locations and may require evening or weekend hours. Travel between College sites and other locations is required. Occasional overnight travel may be necessary.

The use of tobacco and smoke-emitting products, including electronic cigarettes, is prohibited on all College property.

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Oregon Coast Community College is an equal opportunity educator and employer

Oregon Coast Community College is committed to attracting, developing, and retaining a talented workforce dedicated to student success and community engagement. We encourage applications from individuals with diverse backgrounds, experiences, and perspectives.

In support of Oregon Veterans Preference in Public Employment, we encourage veterans and veterans with disabilities to explore employment opportunities at Oregon Coast Community College.

All positions at Oregon Coast Community College are expected to perform work onsite as required by the College to meet operational and student service needs. Oregon residency is a condition of employment.

Federal law requires all employees to provide documentation verifying identity and authorization to work in the United States no later than the third day of employment.

Applicants who require a reasonable accommodation to participate in the recruitment, selection, or