Student Financial Business Support Analyst

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level C

Job Title

Student Financial Business Support Analyst

Department

Support 1 | Student Financial Support | Student Financial Management | Enrolment Services

Compensation Range

$7,727.33 - $11,112.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 15, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

November 1, 2027

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Student Financial Business Analyst is a critical role, responsible for campus and/or university-wide student financial support programs, performing specialized and complex financial reporting, process management and support on the recommended awards program and the bursary program for both campuses.

This position also acts as a functional analyst with respect to the design, development, enhancement and implementation of the complex processes and applications used in the awards and bursary programs. It is critical to ensure the accuracy of assessments and disbursements of the student financial assistance to the students in both Vancouver and Okanagan campuses.

Organizational Status

The Student Financial Business Analyst incumbent is responsible for the recommended awards and bursary programs. The Student Financial Business Analyst position report to the Manager, Student Financial Support and Associate Director, Business Solutions and Support.

The position works with the Manager, Student Financial Support and the Associate Director - Student Financial Support, Director - Student Financial Support (SFS), Enrolment Services (ES) unit directors, associate directors, and managers in both UBC Vancouver and Okanagan campuses. The position interacts with staff in all faculties, Development Office, VP Students Office, International Students Initiative Office, Student Development and Services Office, Go Global Office, Budget Office and other central University agencies concerned with budgeting and financial matters.

The incumbent supervises the work of Student Financial Processing Specialists as relates to student awards and bursary administration. In support of the Director and Associate Director, SFS, the position also liaises with student government organizations regarding student financial support initiatives, and liaises with other post- secondary institutions, post-secondary associations, foundations, and private organizations on all aspects of student financial support.

The incumbent will lead high-level requirements gathering and analysis of complex systems requests impacting operational processes and the family of enterprise Student Information Systems The Analyst is a liaison, building and managing strong working relationships with business units and stakeholders, both internal and external to Enrolment Services (ES), including UBC IT teams. The individual is called upon to collaborate with all levels of staff at the university, both technical and non-technical as well as provide guidance to ES business stakeholders in the participation and direction of systems implementation projects.

Work Performed

University Awards and Bursary Programs

1. Maintains a comprehensive understanding and interpretation of Endowment Management Policy (113), University Awards regulations and policies, University student financial assistance policy with particular focus around student need assessment mechanisms, Financial and Budgeting guidelines, processes and procedures, CRA guidelines around student education assistance.

2. Leads, develops, recommends, and implements process and policy with University student awards and bursaries initiatives, projects, or programs.

3. Acts as the primary subject matter expert and primary contact for student awards and bursaries policies, procedures, and processes.

4. Maintains current knowledge of and ensures compliance to various Canadian government student financial assistance programs.

5. Assesses, evaluates, and develops cross-functional procedures and processes relating to student awards and bursaries to ensure compliance with University awards and Canadian tax laws on student education assistance.

6. Develops recommendations and implements process improvements in collaboration with faculties/programs and business units.

7. Initiates the development and implementation of strategic decisions affecting student awards portfolio. Manages project resources, timelines and achievement of objectives.

8. Creates, monitors, and assesses key performance indicators relevant for the business unit. Identifies and reports red flags and takes appropriate action for resolution.

9. Oversees submission of regulatory reports to ensure timeliness and accuracy.

10. Provides advice to faculties/departments and business units on University student awards policy compliance.

11. Provides training and education to faculties/departments and business unit managers on University policies and guidelines relating to management of student awards. Attends faculty/department and business unit meetings periodically to disseminate new information and guidelines affecting management of student awards and addresses concerns strategically.

12. Provides and develops business and financial analysis and prepares comprehensive reports on statistics and performance of University student awards.

13. Liaises with University officials on interpretation of student awards policies and regulations, including the collection, transmission, and use of student awards data.

14. Supports the University s external audit and ensures audit supporting documents are prepared on a timely and accurate basis.

15. Support administrative processes in the student award and bursary programs to ensure accurate assignment and disbursement of student financial aid.

16. Analyzes, plans and manages requests from faculties and service units for change(s) to the enterprise SIS applications, and collaborates with UBC IT and other ES units in developing project proposals for system implementations.

17. Actively engages in systems projects, acting as a primary contact for IT partners; recommends appropriate stakeholder engagement, provides guidance to Enrolment Services business stakeholders in participation and direction of systems implementations efforts and acts as subject matter expert, as appropriate.

18. Using in-depth knowledge of the Student Information Systems, and an understanding of all registrarial functions, guides the business stakeholders in determining and articulating their business needs and how system integration efforts can be a benefit to them; works with UBC IT to communicate business issues on behalf of multiple stakeholders; communicates solution proposals, resource estimates and scoping assumptions back to stakeholders and involves stakeholders in discussions as appropriate.

General Responsibilities

1. Prepares and/or supports the preparation of financial reports, budgets, narratives, and statistical analyses for external funding agencies and organizations and internal university stakeholders, including annual student financial support report to the Board of Governors to support decision-making

2. Provides in